Rms Administrative Assistant / Athletic Director Secretary

ROYSTER MIDDLE SCHOOL ADMINISTRATIVE ASSISTANT (AD Secretary) JOB DESCRIPTION
Purpose: The RMS Administrative Assistant provides office and clerical support to assist with the efficient operation of the middle school
Responsible To: Building Administration Works Directly with the AD
Classified Administrative Professional/Secretary Starting Rate=12.39 per hour, 190 days, 8 hours per day
Qualifications:
1) High School Diploma or Equivalent
2) Preferred Experience in busy office environment
3) Strong computer background. Experience in Google
4) Ability to multi-task in an "interrupt" oriented environment
5) Ability to interact positively with students, staff and patrons
6) Requires good health. Must be able to sit and/or stand for prolonged periods of time.
Essential Tasks:

1. Ensure that all activities in this office conform to district guidelines
2. React to change productively and handle all tasks as assigned
3. Support the importance of a secondary education
4. Support the philosophy and mission of CHS and USD #413
5. Answer and direct personal and telephone contacts
6. Professional letter writing and correspondence as directed by the principal
7. Stay current in information and knowledge related to handling high school activities accounts
8. Maintain an orderly filing system for athletics
9. Aide administration in the coordination and planning of special events. Includes creation of programs, ordering food, drink etc. Requires some nights
10. Coordinate and Plan Enrollment Activities with the principal
11. Using the assistance of all office secretaries, prepare all forms for enrollment activities
12. Work with the registrar and administration to assure that all necessary student information is gathered during enrollment time
13. Prepare student photo ID's with the assistance of other office staff
14. Organize forms and assist the senior end of year check out
15. Organize forms and assist in the faculty end of year check out
16. Other duties as assigned by administration
17. Collect, organize, and enter physicals into the KSHSAA database
18. Collect and organize contracts (physical copy and rSchool)
19. Order, organize, and maintain concession stands
20. Maintain and update the marquee sign
21. Organize and inform parents and students about Senior Night festivities
22. Collect and enter transportation requests for activities and athletics
23. Enter and track eligibility requirements on the KSHSAA database
24. Handle and dispense medications for students
25. Supervision of nurse's office
26. Maintaining supplies of the nurse's office
27. Contacting parents when students are ill