Retreat and Events Coordinator 5 Hours per Week (IC-HA)

We are in the process of staffing a Virtual Assistant where a client needs someone to handle the following responsibilities. If you are interested, please complete the Virtual Assistant application. For other job information and updates on Virtual Assistant roles, make sure you follow us at @momtovirtualassistant.

Key Responsibilities

• Retreat Administrative Management: Handle all administrative tasks related to planning and executing retreats, ensuring everything runs smoothly.
• Weekly Email Management: Draft, send, and manage weekly email communications related to retreats and other relevant updates.
• 5-Star Hotel Communication: Act as the primary liaison with luxury hotels, ensuring all retreat needs are met and providing clear communication on requirements.
• Personalized Touches: Add unique and personal touches to all communications and interactions, ensuring attendees feel special and valued.
• Toolkit Follow-ups: Engage with individuals who download the retreat toolkit, providing them with a personalized touch and ensuring their questions or needs are addressed.
• LinkedIn Marketing Assistance: Support LinkedIn marketing initiatives, including content creation and engagement strategies.
• Newsletter Management: Assist with the drafting, design, and dissemination of the organization's newsletter.
• Systems & Processes: Create, implement, and manage effective systems and processes to streamline Retreat and event planning.
• Ad Hoc Tasks: Complete various tasks as needed to support the organization's operations.

Platforms

• Google Suite
• Zoom

Requirements

• Ability to meet up once or twice a month at 98122 zip code (a plus)
• A strong interest or passion for hosting dinners and interactive events (a must)
• Experience in event planning or coordinating (a plus)
• Excellent communication skills, both written and verbal.
• High Emotional Intelligence (EQ) with the ability to relate to and understand others.
• Strong organizational skills with an intuitive sense of prioritization.
• Detail-oriented with a commitment to accuracy.
• Strong writing skills, with the ability to draft compelling and error-free content.
• Availability for a minimum of 5 Hours per Week, with potential for increased availability.

Benefits

There are no benefits for this role as it is meant to be performed by independent contractors. Please let me know if you have any questions.