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SalaryOverview:
With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.
At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.
The Event Coordinator serves as part of the Experience & Engagement program within the Philanthropy department and reports to the Senior Event Manager, Events. The Experience & Engagement program is responsible for acquisition, cultivation, and stewardship activities for Fred Hutch prospects, patients, and supporters. Expected to take initiative, be a self-starter, and be able to work independently of others. Must maintain professionalism, show flexibility, be customer-service oriented, have a strong attention to detail, handle multiple tasks and changing priorities, and remain composed under pressure of deadlines. The Event Coordinator must be able to effectively communicate the mission, values, and scope of the institution.
This position will be onsite a minimum 2 days per week at our South Lake Union campus and occasional evening and weekend support for events.Responsibilities:
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.
With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.
At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.
The Event Coordinator serves as part of the Experience & Engagement program within the Philanthropy department and reports to the Senior Event Manager, Events. The Experience & Engagement program is responsible for acquisition, cultivation, and stewardship activities for Fred Hutch prospects, patients, and supporters. Expected to take initiative, be a self-starter, and be able to work independently of others. Must maintain professionalism, show flexibility, be customer-service oriented, have a strong attention to detail, handle multiple tasks and changing priorities, and remain composed under pressure of deadlines. The Event Coordinator must be able to effectively communicate the mission, values, and scope of the institution.
This position will be onsite a minimum 2 days per week at our South Lake Union campus and occasional evening and weekend support for events.
- Supports event team in all production tasks
- Primary responsibilities for multiple events include but are not limited to: guest registration, tracking sponsorship revenue and benefits, procurement and auction fulfillment, gift processing, and event logistic support
- Auction item management includes but is not limited to: procurement administration, solicitation and itemization, writing item descriptions, fulfillment, and record keeping of donations
- Coordinates day-of logistics for multiple events including set up, registration, troubleshooting during event, and clean up
- Recruits necessary event volunteers for assigned events: manage, train, support volunteers and field their event-related questions and needs
- Assists with tracking of event timelines and expense budgets for assigned events
- Documents and maintains records for historical analysis and information purposes
- Collaborates as part of the Fred Hutch Philanthropy team to meet annual fundraising goals for the Experience & Engagement team
- Manages volunteer roster updates for all formal Fred Hutch committees
- Maintains confidentiality of all sensitive materials and information in printed, electronic or verbal form
- Additional special projects and administrative tasks as assigned
MINIMUM QUALIFICATIONS:
- Bachelor's degree
- Two years experience in non-profit event planning, Philanthropy or related field
- Exceptional customer service skills
- Advanced proficiency in Microsoft Office Suite
- Must have strong attention to detail
- Highly developed organization and information management skills
PREFERRED QUALIFICATIONS:
- Experience with The Raiser’s Edge, Convio, and auction software
- Ability to communicate clearly and concisely, both orally and in writing
- Ability to prioritize workload and work under pressure
- Self motivation and flexibility
- Ability to build relationships and work in a team environment
- Ability to work under the direction of others and perform special projects as assigned
- Ability to set priorities, meet deadlines and manage multiple projects in a fast-paced, changing environment
- Ability to understand and carry out oral and written instructions and request clarification when needed
Candidates should submit a cover letter with their application in order to be considered.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
The hourly pay range for this position is from $25.71 to $36.60 and pay offered will be based on experience and qualifications.
Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).
Our Commitment to Diversity: We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).
