Event Coordinator

Event Coordinator-This is a part-time position scheduled 3-8 hour shifts per-week.

Compensation: Non-exempt, pay range $24.67-$35.51

Benefits:

Mason Health provides an excellent benefit package to Part-time and Full-time employees, including:

• • Medical, Dental & Vision Insurance
  • Retirement/ Deferred Compensation plans
  • Mason Health will make employer contributions of 8% of your compensation for each pay period that you contribute at least 5% of your compensation.
  • Paid Time Off, accrue up to 8 hours of PTO per bi-weekly pay period
  • Life Insurance
  • Employee Assistance Program
  • Mental Health & Wellness resources
  • Tuition Assistance Program

Optional or elective benefits include:

• • Flexible Spending Account
  • Short & Long term disability insurance

Company Overview:

Mason Health was established in 1968 and since that time it has experienced tremendous growth and success and in 2023 Mason Health is celebrating 55 years of serving our patients and community. Mason Health has received three Partner for Change awards and the Greening the OR (Operating Room) from Practice Greenhealth for leadership in the Environmental Stewardship and Sustainability arena.  In addition, the District has, received local and national recognition within the healthcare sector, including the awards from Washington State Hospital Association recognizing the District for Community Health and Achieving Best Care. Most recently in 2023, the District has received the Mt. Rainer Award from Performance Excellence Northwest for its achievement in quality related to the Baldrige Excellence Framework.  In fact, our CEO received the Health Care Champion award in 2019 for Innovation in Rural Medicine from the Thurston County Chamber of Commerce and the Thurston-Mason Medical Society Most recently in 2022, Mason Health’s Chief Nursing Officer was also recognized by the Thurston County Chamber of Commerce and the Thurston-Mason Medical Society for her innovative leadership efforts. This recent award from Thurston-Mason Medical Society recognizes the collaborative partnership between Mason Health and Shelton School District.  Her leadership led to the establishment the Shelton School District’s Health Sciences Academy, which includes most recently the launch of the District’s inaugural Future Health Care Workers of Mason County Scholarship Program, which is designed specifically for local high school students preparing to enter the health care workforce.

Mason Health is recognized for its Mission of United Community, Empowered People, Exceptional Health and Vision of Providing the Best Patient-Centered Care in the Pacific Northwest. Mason Health’s Values and culture are Service and Relationships.

Job Summary:

The Event Coordinator is responsible for administrative and fundraising aspects of special events and supporting the philanthropic efforts for Mason Health and Mason General Hospital Foundation. The Event Coordinator is a self-starter, who flourishes in a fast-paced environment with a high degree of ownership, accountability, and role clarity. This Coordinator position provides support to ensure the success of the Development Office team, public relations efforts, marketing, and volunteer activities of Public Hospital District No. 1 (Mason Health) and Mason General Hospital Foundation with diplomacy and professionalism.  The successful candidate will offer experience with large-scale event fundraising and have adept project management skills in managing and driving a variety of project assignments and initiatives.  The ideal candidate will come to Mason Health with impeccable writing, volunteer meeting facilitation skills and be adept at communicating with diverse constituent groups. The Event Coordinator must be well-organized and a team player with a high level of work integrity and ethical standards. Some weekend and evening work will be required. Must be a self-starter with focused attention to detail, flexibility, a customer service mindset, and a desire to build strong relationships, focus learning and improvement, and a willingness to take on new assignments or challenges.

Essential Duties and Responsibilities

1.  Supports District and Foundation events by planning and coordinating event support and volunteer meetings.  Based on event schedules, some nights and weekend work hours are required.

2.  Provides key support to overall team operations, including data-entry and financial reconciliation process.  Maintain guest lists, gather and prepare registration materials and other duties as assigned for fund-raising events

3.  Handle administrative functions associated with special event meetings (i.e. prepare and distribute notices, agendas, minutes, etc.) as well as data entry into the donor database, invitation list management, budget and metrics tracking, reimbursements, and credit card reconciliation

4.  Prepare event media materials for distribution. (i.e. copying, filing, mailing, e-mailing) and assemble media and donor solicitation and procurement proposals for events.  Coordinate event mailings and assist with dissemination of event marketing collateral.

5.  Create monthly fundraising event reports and other database reports as needed. Continually update and correct database records and coordinate with the MGHF accounting services team.

6.  Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies in coordination with the Development Specialist.

7.  Respond to and field questions from donors or other District /Foundation staff in the absence of the CDO as appropriate.

8.  Other duties as assigned by the Chief Development & Communication Officer   

Organizational Responsibilities:

In addition to the duties and responsibilities listed above, all employees are expected to support Mason Health’s mission, vision, and values; comply with District policies and procedures; and conduct themselves in an ethical, professional, respectful, and collaborative manner at all times. Employees are expected to comply with all applicable laws and regulations.

Required Education and Experience:

1. High School Diploma or equivalent. Bachelor’s degree preferred.

2. Minimum of one year of experience in an administrative position, preferably in a not-for-profit development office in a healthcare organization. Prefer 3-5 years of experience with large scale fundraising events.

3. Raiser’s Edge experience strongly preferred