Receptionist/Secretary

Job Overview:
We are seeking a skilled and dependable Secretary to join our team and provide administrative support to ensure efficient office operations. The Secretary will be responsible for managing correspondence, scheduling appointments, maintaining records, and assisting with various tasks to facilitate the smooth functioning of the office. The ideal candidate will possess excellent organizational and communication skills, as well as proficiency in office software applications.

Responsibilities:

• Answer phone calls, take messages, and redirect inquiries to appropriate staff members.
• Greet visitors and assist them with their inquiries or direct them to the appropriate person or department.
• Manage incoming and outgoing correspondence, including mail, emails, and faxes.
• Organize and maintain physical and electronic filing systems, ensuring easy access to documents and records.
• Schedule appointments, meetings, and travel arrangements for staff members as needed.
• Prepare agendas, take minutes, and distribute meeting materials for staff meetings and other gatherings.
• Assist with the preparation of reports, presentations, and other documents as requested.
• Coordinate office supply orders, inventory management, and equipment maintenance.
• Handle confidential information with discretion and maintain strict confidentiality.
• Perform general clerical tasks such as photocopying, scanning, faxing, and data entry.
• Collaborate with colleagues to support teamwork and achieve common goals.
• Provide administrative support to various departments or projects as assigned.
• Stay updated on office policies, procedures, and regulations to ensure compliance.

Requirements:

• High school diploma or equivalent; additional certification or training in office administration is a plus.
• Proven experience as a secretary or administrative assistant.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and other office software applications.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in work.
• Ability to work independently with minimal supervision.
• Professional demeanor and customer service orientation.
• Flexibility to adapt to changing priorities and work schedules.
• Reliable and punctual attendance.

This job description outlines the responsibilities and requirements for the Secretary position. Candidates who possess the necessary skills and qualifications are encouraged to apply for this role to contribute to the effectiveness and efficiency of our office operations.

Job Type: Full-time

Pay: $17.63 - $21.23 per hour

Expected hours: 40 per week

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift

Ability to Relocate:

• Irving, TX 75061: Relocate before starting work (Required)

Work Location: In person