Receptionist/Legal Administrative Assistant

POSITION SUMMARY:

Serve as the receptionist for the office by greeting visitors on the phone or face to face, welcoming, and directing them appropriately. Also works as a Legal Administrative Assistant assisting attorneys and paralegals through the performance of secretarial and clerical duties requiring knowledge of legal terminology and the legal process. This position requires the handling of confidential client and firm data in a professional and ethical manner on a daily basis and provide attorneys, visitors, and clients with assistance as defined below.

PRIMARY DUTIES AND RESPONSIBILITIES:

1. *Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries and routing calls to appropriate parties.
2. *Receive clients/guests professionally and notify appropriate parties of their arrival.
3. *Maintain conference room scheduling book and calendar, including preparation of set-ups (i.e. order and set up of meals, coffee, water, soda, or any other items requested).
4. *Maintain neat appearance of receptionist area and conference rooms, including stocking areas with any needed supplies.

5. *Maintain voicemail attached to main number.
6. Act as overflow support to attorneys and paralegals as needed.
7. May transcribe dictation, format documents, proofread, copy, scan, e-mail, in-put time entries, etc.
8. May e-file documents with courts and/or agencies
9. May open or close files.
10. May do scheduling of depositions, court reporters, hearings, conference calls, meetings, and make travel arrangements.
11. May communicate with clients, opposing counsel, etc. in person, by phone and e-mail.
12. Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Ability to multitask
• Strong people skills
• Strong communication skills, both verbal and written
• Ability to prioritize and work under a tight schedule
• Entry level computer skills including typing and proofreading

• Ability to work early and/or late, as needed, to prepare for and clean up after events
• Ability to work independently and cooperatively in a team environment

1. EDUCATION: High school diploma or equivalent

2. WORK EXPERIENCE: It is preferable to have at least two years of experience in the office environment, but consideration will be given to previous work experience.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Administrative Assistant: 2 years (Required)

Work Location: In person