Administrative Services Assistant 3 - Health - Kanawha Co.

Salary : $32,336.00 - $59,820.00 Annually
Location : Kanawha County, WV
Job Type: Full-Time Permanent
Job Number: CTP240301 PSA
Department: HEALTH - CTP - CENTER FOR THREAT PREPAREDNESS
Opening Date: 03/28/2024
Closing Date: 4/12/2024 11:59 PM Eastern
LOCATION OF VACANCY: KANAWHA
Nature of Work
Provide lead administrative support to the Office Director and multiple program managers within the Department of Health's Center for Threat Preparedness. Function as office manager by controlling flow of administrative support efforts within the organization. Participate in strategic planning, program conceptualization, project development, and performance monitoring with professional staff. Coordinate timelines for work assignments and projects across multiple program areas of office. Supervise clerical staff position, conduct HR processes, and delegate work assignments accordingly. Complete or assure completion of administrative processes, such as payroll, invoices, personnel, important correspondence, hospitality, and federal grant applications. Administration and reporting documentation. Assure associated timelines are identified, monitor and advise staff and leadership regarding important deadlines and pertinent information that will affect work output and office efficiency. Provide technical assistance to multiple community partners such as local health department staff, health care systems, and others. Travel with staff to out of office meetings, conferences, training sessions, etc. Participate in response to public health emergencies, including deployment out of office and engagement in incident command activity.
Click The APPLY Link To Apply Online.
IMPORTANT: Your eligible score will be based on information provided in your application; therefore, make sure your application is detailed and complete. You MUST complete ALL parts of the application, including the Work Experience section.
ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel.
Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.
This announcement is for one (1) or more specific vacancies and only applies to the location(s) indicated. Your application will remain active for this job for one-hundred eighty (180) days or until the job is filled. Application for this job does not automatically qualify you for other positions. Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.
Minimum Qualifications
Training: Graduation from an accredited college or university with a degree in the area of assignment.
Substitution: Additional qualifying experience as described below may be substituted on a year-for-year basis.
Experience: Three years of full-time or equivalent part-time paid experience in a professional, administrative, technical, or supervisory position related to the area of assignment.
Substitution: Graduate study in the area of assignment may be substituted on a year-for-year basis for up to two (2) years of the required experience.
****DETAILS OF RELATED EXPERIENCE MUST BE SHOWN IN THE WORK EXPERIENCE SECTION OF YOUR ONLINE APPLICATION*****
State employment offers a variety of benefits.
01
The minimum qualifications for this job title are:Training: Graduation from an accredited college or university with a degree in the area of employment.Substitution: Additional qualifying experience as described below may be substituted on a year-for-year basis.Experience: Three (3) years of full-time or equivalent part-time paid experience in a professional, administrative, technical, or supervisory position related to the area of employment.Substitution: Graduate study may be substituted on a year-for-year basis for up to two (2) years of the required experience.Please note: All college, university or vocational school education, licensure or certification must be verified by attaching a copy of an official transcript, license, or certificate to your online application or by emailing it to the West Virginia Division of Personnel at: Job duty descriptions of all experience MUST be included in the Work History section of your online application in order for them to be considered as qualifying experience toward the minimum qualifications. Resumes are not accepted in place of job duty descriptions. Please include details of daily job duties on your online application.Before answering the following questions, please familiarize yourself with the official West Virginia Division of Personnel definitions for "professional", "administrative", and "supervisor" to help guide your response in determining whether or not you have the required three (3) years of qualifying experience:Professional - Work which requires the application of theories, principles and methods typically acquired through completion of a Bachelor's degree or higher or comparable experience; requires the consistent exercise of discretion and judgment in the research, analysis, interpretation and application of acquired theories, princi

• I have a Bachelor's degree from an accredited college or university *AND* three (3) years of full-time or equivalent part-time paid experience in a professional, administrative, technical, or supervisory position.
• I have a Bachelor's degree from an accredited college or university *AND* a Master's degree (or at least thirty (30) graduate semester hours) *AND* at least one (1) year of full-time or equivalent part-time paid experience in a professional, administrative, technical, or supervisory position.
• I have an Associate degree from an accredited college or university *AND* five (5) years of full-time or equivalent part-time paid experience in a professional, administrative, technical, or supervisory position.
• I do not have any college coursework; however, I have at least seven (7) years of full-time or equivalent part-time paid experience in a professional, administrative, technical, or supervisory position.
• I have a combination of college coursework and full-time or equivalent part-time paid experience in a professional, administrative, technical, or supervisory position to equal at least seven (7) years.
• I do not meet any of the above training and experience requirements. PLEASE DO NOT APPLY.

02
If you have college coursework or degrees from an accredited college or university, please enter the following information: the number of semester hours completed and any degrees you earned (including the major/field of study), the date(s) you graduated, and the school(s) you attended. For example: Bachelor of Business Administration with a concentration in Accounting 4/24/2021 West Virginia State University and Master of Public Administration Marshall University 12/09/2023Or: 36 semester hours Spring 2021 through Fall 2021 Marshall UniversityIf you do not have any college coursework or degrees, please enter "NONE" here.
03
The next question asks how many total years of combined education and qualifying full-time or equivalent part-time paid experience you have in a professional, administrative, technical, or supervisory position.To help you answer this question, please use the following equivalency chart to convert any post-high school education you have completed in to the appropriate amount of experience:Every thirty (30) undergraduate semester hours = One (1) year of experienceAssociate Degree = Two (2) years of experienceBachelor's Degree = Four (4) years of experienceEvery fifteen (15) graduate semester hours = One (1) year of experienceMaster's Degree = Two (2) years of experienceJuris Doctor = Three (3) years of experienceDoctorate/PhD = Four (4) years of experience*Please note: if your college/university used quarter hours, or if you need assistance converting your post high-school education to years of experience, please call Staffing and Recruitment for assistance at (304)-414-1852.After converting your college semester hours and/or degrees into years of experience using the chart above, please add them to any full-time or equivalent part-time paid employment you have in a professional, administrative, technical, or supervisory position.Here are some examples:If you have a Bachelor's degree in Accounting and five (5) years of paid professional level accounting experience, you would count the Bachelor's degree as four (4) years of experience as per the chart above to add to your five (5) years of paid professional level accounting experience to give you a total of nine (9) years of combined education and qualifying experience. Therefore, you would select: "I have eight (8) to less than ten (10) years of education and full-time or equivalent part-time paid experience in a professional, administrative, technical, or supervisory position related to the area of employment combined." from the choices below.If you have thirty (30) undergradua

• I have seven (7) to less than eight (8) years of education and full-time or equivalent part-time paid experience in a professional, administrative, technical, or supervisory position combined.
• I have eight (8) to less than ten (10) years of education and full-time or equivalent part-time paid experience in a professional, administrative, technical, or supervisory position combined.
• I have ten (10) to less than twelve (12) years of education and full-time or equivalent part-time paid experience in a professional, administrative, technical, or supervisory position combined.
• I have twelve (12) to less than fourteen (14) years of education and full-time or equivalent part-time paid experience in a professional, administrative, technical, or supervisory position combined.
• I have fourteen (14) or more years of education and full-time or equivalent part-time paid experience in a professional, administrative, technical, or supervisory position combined.

04
Were all of the jobs listed in your application paid?

• Yes
• No

05
If you answered NO to the above question, please list below the names of the employers for which you did not receive compensation. Compensation may not only be salary or wages. It may be room and board, gas mileage, etc.If you answered YES to the above question, please put NONE.
06
Confirmation. By submitting my application I confirm and agree that all application statements are correct. I further understand that all my information is subject to verification and any misrepresentation is grounds for permanent disqualification.

• I confirm the above statement.

Required Question