Receptionist/Front Office Assistant

General Duties:

• Greet and welcome clients in a professional and friendly manner
• Answer multi-line phone, screen & direct calls to appropriate person / department
• Assist with project coordination and administration tasks as needed, supporting office of 20 employees – prioritizing Sr. Project Managers and Estimators
• Order, manage, and maintain common areas and office supplies (Costco, Office Depot, Amazon, weekly groceries, printer supplies, etc.)
• Create, organize, and print general paperwork, charts, and forms for office and field
• Perform data entry tasks and maintain accurate records
• Manage incoming/outgoing mail and packages via USPS, FedEx, and UPS
• View and address incoming e-mails daily
• Organize, scan, and upload files to cloud software
• Schedule services and coordinate all vehicle maintenances
• Update and maintain vehicle files, monitor warranties, insurance, GPS tracker, Fastrak, etc.

Requirements:

• Previous experience as a front desk receptionist or in a similar role is preferred
• Proficient in computer skills - Microsoft Office Suite (Word, Excel, Outlook), Bluebeam/Adobe PDF, Google Docs & Sheets
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to multitask effectively and prioritize as needed
• Knowledge of phone systems and office equipment operation
• Ability to handle sensitive information with confidentiality
• Must have valid driver’s license and able to drive for work related tasks
• Must be self-motivated and work well with other team members

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as assigned by their supervisor.

** Dog friendly office **

Job Type: Full-time

Pay: $60,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Work Location: In person