Receptionist/Administrative Assistant/Registrar

WRAY SCHOOL DISTRICT RD-2

 

   

Salary Schedule

 

TITLE: Receptionist/Administrative Assistant/Registrar

 

REPORTS TO: Superintendent

 

QUALIFICATIONS:

 

• High school diploma or GED required

• Prefer previous experience with all levels of students

• Must successfully pass business writing and applied mathematics WorkKeys testing.

• Positive attitude and ability to work positively and cooperatively with children and adults is considered essential.

• Written and verbal communication

• Competent with general office skills, i.e., typing, filing, document creation and routing, mailing, and multi-line phone systems

• Excellent time management and work habits

• Knowledge of general office equipment preferred.

• Ability to maintain confidentiality about all aspects of position.

 

SUPERVISES: No supervisory responsibilities

 

JOB GOAL: The Administrative Assistant/Registrar supports the leadership departments in day-to-day administrative functions of their departments including but not limited to: answering phones, coordinating meetings and scheduling students for registration, etc.

 

RESPONSIBILITIES:

 

• Performs a variety of typical functions of the office: typing, filing, answering the phone, travel planning, e-mail, drafting memos, etc.

• Assists with scheduling new incoming students for registration with District Office Receptionist/District Translator, print student ID cards, assist with student fees

• District Office front desk support (doors, phones, customer service and other various front desk duties) 

• Records state reportable discipline incidents in Powerschool

• Manages attendance triggers in Powerschool and coordinates meetings with building Principal, Family Services Coordinator/Behavioral Interventionist if applicable

• Facilitates the set up of administrative department meetings. Such as gathering lunch and setting up room for meeting.

• Manages administrative department working calendar that will be created upon the first month of employment.

• Enforce school and district policies

• Supports District Office staff as needed

• Support the Superintendent in the following areas:

   

  • Assists, schedules, performs errands and confirms appointments and meetings for Superintendent

  • Staff Appreciation

  • Organizez retirement receptions, staff celebrations, etc. 

  • Updates and communicates to the District revisions and changes that have been made to the Staff Handbook

• Supports Finance Department and WJSHS Counselor in Educational Foundation meetings and scholarship coordination

   

  • Facilitates and directs all correspondence 

  • Recording Secretary of meetings

  • Requester of funds

  • Support of minutes

  • Donations Letters

  • Coordination of Meetings/Food 

  • Stuffing Envelopes

  • Scholarship Support/Mailing/Filing 

• Assists the WJSHS Counselor with the following duties: 

   

  • Aiding students with scholarship and FAFSA applications

  • Fulfilling transcript requests

  • Scheduling students for registration

  • Assists with Graduation preparation

  • Assists with processing of mailings and monthly newsletters

  • Aides WJSHS new/transfer students with enrolling in classes and building student schedule 

  • Aides WJSHS counselor in creating master class schedule and registering students for following academic year

  • Performs and completes verification of education for post-grad Wray School District graduates via ImageSilo, Xello or designated archive.

• Assists the DAC with the following duties: 

   

  • Assessment data entry

  • Organizing test prep materials and scheduling

  • Stand-in proctor for testing

  • Aides with educational plans preparation and organization

• Supports the Educational Plans Coordinator as needed

• Other duties as defined

 

TERMS OF EMPLOYMENT:

 

Salary and work year as described in district policy.

 

EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Board's policy by the Superintendent on evaluation of Support Staff, Policy GDO

Wray School District RD-2 is an EOE.