Receptionist/Administrative Assistant

Job description

Looking for one Full Time position

Vintage Group is seeking a Receptionist/Administrative Assistant in Indian Wells

Duties and Responsibilities

Receptionist:

• Greet community visitors a smile and enthusiasm
• Professional Dress attire and grooming is required Monday through Friday
• Assist homeowner's with basic questions on their account.
• Retrieve voice-mail messages as frequently as needed and track all messages as well as handle them or direct to the correct recipient
• Create Homeowner welcome packets.
• Track all incoming/outgoing packages
• Deliver all incoming packages and mail to the appropriate recipient
• Process return mail by documenting in Software
• Distribute and maintain inventory of keys/devices.
• Other duties as assigned by Department Manager

Work Order Specialist:

• Coordinate follow up to all vendors via phone, and email.
• Follow up with Homeowners to inform them of the status of work orders or to get additional information.
• Follow up with Managers for status as well as additional information.
• Access Devices and directory programming.
• Run work order reports.
• Process incoming email requests from managers, vendors and homeowners.
• On Call Report Processing.
• Process manager/vendor work order closeouts.
• Front desk daily coverage
• Handling incoming calls during high volume, meetings, when we are short staffed, etc.
• Other projects as assigned by Department Manager.

Vintage Group is an Equal Opportunity Employer

Job Type: Full-time

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• HOA experience a plus

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Required)
• Receptionist: 1 year (Required)

Work Location: In person