Receptionist - Middle School

The Middle School front desk receptionist is responsible to the Middle School Principal and works closely with the faculty, staff, students and parents. The receptionist must be a sensitive and mature individual who is able to communicate and relate well to both students and adults. This person should project a professional appearance at all times and have the personality and ability to provide leadership and stability in this role.. The responsibilities of this position include:
Required Qualities, Knowledge, Skills and Abilities:

• Display a love for the Lord; support the mission of CAK and possess a sincere, outgoing desire to serve all those associated with CAK
• Regularly attend and actively participate in a local Christian church
• Basic word processing, spreadsheet and database skills
• Ability to operate office technology including use of computers, copiers, and phones
• Knowledge of organizational procedures to maintain office efficiency
• Ability to communicate effectively, both orally and in writing
• Working knowledge of school: mission, philosophy, day-to-day operations
• Ability to work well with others, including administrators, faculty, staff, students, parents, and the community
• Demonstrate flexibility during busiest times of the year and when unexpected tasks arise

• Receive visitors, parents and students at the front desk warmly by greeting, welcoming, directing and announcing them appropriately
• Answer and forward incoming phone calls; screening them as appropriate for MS administrators
• Provide accurate and timely information in person and via telephone and email
• Maintain building security by controlling access to the building from the reception desk; ensure all guests to building are signed in and given a visitor's badge to wear
• Assist with printing and or management of materials such as curriculum documents, handbooks, class rosters, and various schedules, as appropriate
• Organize reception area, lobby, and faculty lounge in an efficient, orderly manner
• Maintain MS Master Calendar, including publishing upcoming dates on multiple school calendars.
• Alter daily schedules as needed for half-days and holidays in MyCAK
• Schedule events with vendors, such as school pictures
• Receive, sort, and distribute mail
• Multitask and manage time appropriately with ability to prioritize necessary tasks
• Provide support for administrators in emergency situations as noted in the emergency management plan
• Be resourceful and proactive when issues arise
• Present professional manner and appearance at all times
• Maintain confidentiality
• Submit facility requests for MS events
• Submit maintenance requests for MS building
• Help keep the teacher workroom organized

• Serve as backup to the administrative assistant helping substitutes sign in and get materials needed for the day
• Provide faculty with school forms and assist in completing forms when necessary
• Assist in preparing materials for faculty and staff.
• Assist with various supervisory duties
• Assist in classrooms when needed
• Value and support members of the school

• Assist guidance counselor in filing and maintaining student records, including test scores, progress reports, conference notes, applications, photos
• Maintain confidentiality
• Be responsible through MyCAK for tardy records, record of students signed out early or for appointments, daily absences, and attendance per class period

• Deliver messages to teachers and/or when requested by parents
• Provide information to parents regarding the school or direct them to the appropriate person for answers
• Assist parent volunteers
• Return calls for information promptly
• Schedule appointments for parent teacher conferences