Real Estate Executive Assistant

We’re looking for a Real Estate Executive Assistant to serve as the right hand of the broker. Responsibilities include acting as the main point of contact for the broker, screening and delivering incoming messages, coordinating with vendors for listing preparation, planning meetings and appointments for the broker, and helping with tasks necessary for the operation of the brokerage.

Please note that this is a full-time in-office position.

$65,000

• Oversee the broker’s schedules, team meetings, and travel arrangements
• Support the Real Estate office as needed with other assistant duties, such as picking up orders
• Utilize database to safely keep track of customer records
• Take notes and deliver messages from phone calls, emails, memos or reports to the broker
• Liaise between the supervising broker and clients
• Execute office management tasks such as systematizing office records, and buying office equipment

• Answer and master the phones, always knowing the status and information and sales pitch of each of our properties by heart
• Manage daily calendar and lead follow-up a schedule of CEO
• Follow up with potential seller leads and interested open house parties
• Coordinate prep work for the properties
• Ensure properties are ready for scheduled showings and open houses
• Host open houses and conduct showings
• Act as a primary point of contact for lease listings
• Act as a liaison between brokerage and clients by providing “white glove service”
• Be on a winning team and enjoy working, innovating, and celebrating together

• Can work on deadline and handle private client information
• 2-3 years experience providing administrative support in a personal assistant role, or similar
• Prior experience in Real Estate is a bonus
• Strong interpersonal skills and time management skills

• You are a pro at Real Estate Executive support and taking care of the CEO with white-glove service
• You are a pro at handling the back end of a Real Estate operation
• You believe no task is too small
• You have an upbeat personality and you love talking about and showing houses as much as we do
• You excel at reciprocal feedback given and received in the spirit of learning, growth, iterating to get better results
• You have curiosity and you love to learn about people's houses and life
• You love diving deep into situations to get insight into every detail
• You have the determination and you love seeing projects through to completion and problems solved
• You love to get things right and you can work to figure out how to make it happen
• You work well in a fast-paced environment and juggle many balls in the air at once
• You are an expert communicator who can communicate in concise, clear, and warm tones
• You know how to anticipate what others need before they need it and you’re amazing at follow-up
• You are great at logistics and scheduling and you’re super organized
• Reliable transportation and a Valid Driver's License is required

At The Bienstock Group we passionately, comprehensively, and expertly represent homeowners in selling and buying high-end residential single-family homes and small multifamily properties. We're fully committed to achieving the best outcome for our clients and we take personal responsibility for the process and the end result. We love what we do. We put our customers first- always We work both smart and hard - we're persistent and diligent, highly competent, and we care to get every detail right. Our service creates a huge WOW response and clients recognize how much we care. We're looking to add a person who will be in a leadership role at our company to help us reach the next level.