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SalaryWe're on the hunt for a top-tier Executive Assistant to support our CEO. In this pivotal role, you'll be the backbone of day-to-day operations in our dynamic real estate investment firm. The right candidate is someone with a solid track record in executive support, ideally in the real estate sector or a related field. Your role will involve a mix of meticulous planning, efficient scheduling, and seamless communication, all geared towards keeping our executive team on track and our business thriving.
Key Responsibilities:
Manage and maintain the calendar, including scheduling meetings, appointments, and travel arrangements.- Coordinate and prepare for board meetings, including taking minutes, preparing board books, and following up on action items.
- Organize company events, staff meetings, and other corporate functions.
- Handle phone calls, screen inquiries, and provide timely responses.
- Prepare and manage expense reports, as well as oversee monthly, quarterly, and annual calendars.
- Assist with various projects and presentations, ensuring high-quality and timely delivery.
- Review and check memos, emails, and other outbound communication for accuracy and appropriateness.
- Coordinate travel arrangements and networking events, ensuring efficient use of the CEO's time.
- Schedule and facilitate meetings with key stakeholders, ensuring all necessary materials are prepared in advance.
Qualifications:
Proven experience as an Executive Assistant, preferably within the real estate or related sectors.- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Familiarity with office management procedures and basic accounting principles.
- Proficiency in communication and productivity technology
- Ability to multitask and prioritize daily workload.
- Discretion and confidentiality.
- High school diploma; additional qualification as a personal assistant or secretary will be a plus.
Personality Traits:
Exceptional professional demeanor.- Positive attitude and a team player.
- Flexibility and adaptability to changing workloads.
- Problem-solving mindset with attention to detail.
