Public Improvements & Projects Coordinator

POSITION SUMMARY

Assists in a variety of complex administrative and technical duties related to the operation of the Public Works Department, including the street/parks resurfacing program projects, planning and development.  The Public Improvements and Projects Coordinator works under the general supervision of the Director of Public Works and Superintendents.  Duties include the coordination of work tasks with the Director of Public Works and department Superintendents.  The Public Improvements and Projects Coordinator assists with supervision over Township subcontractors and capital funded projects.  The work involves considerable initiative and independent judgment and is periodically reviewed at completion.

The Public Improvements and Projects Coordinator assists and participates in 24-hour emergency callout duties as it relates to snow removal; sanitary sewers; storm sewers; fallen trees; or any other maintenance related responsibilities, including response to emergency PA One Call notification.

Work is performed during regularly scheduled hours and may involve additional hours as needed.

The position is exempt under the Federal Fair Labor Standards Act.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assists in supervision of annual street programs, which include analyzing and categorizing street conditions, estimating costs, selecting materials, inspecting installation, and authorizing payment.
• Assists in supervision of Township projects with contractors and Township personnel.
• Respond to questions and/or complaints from residents and perform any necessary follow-up work.
• Inspect development Township projects as needed. Compile related reports as required.
• Review grading permit applications and inspect grading activity.
• Investigate and solve sanitary and storm sewer complaints.
• Maintain communication with contractors/developers/builders as needed.
• Inspect street opening permit restorations.
• Inspect French drain/rain conductors for compliance with Township Codes.
• Perform 811 Ticket Utility marking per Public Utility Commission Standards.
• Assists in preparing contracts for the street/parks resurfacing program. 

• Coordinate with the Superintendent of Projects with capital sanitary and storm sewer projects and the street resurfacing program as needed. 
• Assists and participates in 24-hour on-call supervisor for various conditions requiring immediate Township response – sanitary and storm sewer problems, downed trees, snow and ice removal, etc.
• Performs tasks as required by the Director of Public Works

QUALIFICATIONS

Necessary Knowledge, Skills, and Abilities

• Considerable knowledge of construction contracts, specification development and inspection, sanitary and storm sewer construction and operation; knowledge of inspection methods and techniques.
• Considerable knowledge of the principles and methods of a Public Works program as related to a municipal setting.
• Extensive knowledge of paving operations and quantity estimates as it relates to streets, parking lots and parks surfaces.
• Considerable knowledge of Municipal snow removal operations.
• Ability to carry out multi-dimensional tasks with accuracy critical to the success of the task.
• Ability to train, motivate, and supervise personnel effectively.
• Ability to clearly and effectively communicate orally and in writing in the English language.
• Ability to plan, organize and complete assigned tasks in a timely fashion.
• Ability to organize and maintain records and files.
• Ability to analyze and prepare complex reports including spreadsheets.
• Ability to work and communicate effectively with Township employees, elected officials, other agencies, and the public.
• Ability to maintain confidentiality where necessary.
• Ability to establish and maintain effective working relationships with supervisors, contractors, residents, and others.
• Ability to supervise the work of subcontractors; ability to perform inspections of project sites; ability to read and understand site plans; due to the nature of the position, the employee must be precise and attentive to detail.

Education and Experience

• Graduation from a four-year college or university with a Bachelor’s Degree or advanced technical training in Civil Engineering or a related field, and five years of progressively responsible experience in the field of Civil Engineering, Construction, or Public Works or any acceptable combination of training or experience.

SPECIAL QUALIFICATIONS

• Must posses a valid and current PA State Driver’s License or have the ability to obtain one prior to employment.

EQUIPMENT USED

• Personal computer; tablet; laptop; GPS units; GIS software; telephone; tape measure; level; scale; and motor vehicle.

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work is performed both in the office and in the field. Outdoor work is required in the inspection of project sites.  Hand-eye coordination is necessary to operate various tools and equipment.
• While performing the duties of this job, the employee is frequently required to stand, walk; use hands to finger, handle, feel or operate objects, tools, equipment, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, or crouch; talk or hear; and smell.
• The employee must occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts and in precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, and toxic or caustic chemicals.
• The noise level in the work environment is usually quiet in the office and moderate to noisy in the field.

SELECTION GUIDELINES

• Formal application, rating of education and experience, oral interview, reference check, and job-related tests might be required.
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
• The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

USC Job Grade 5

Updated/Revised November 2023