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Form of workWage Range: $87,776 - $140,462 / year
Hybrid remote in Washington State only
Posted wage ranges represent the entire range from minimum to maximum. For jobs with more than one level, the posted range reflects the minimum of the lowest level and the maximum of the highest level. Some positions also offer additional premiums based on shift, certifications or degrees. Job offers are determined based on a candidate's years of relevant experience, level of education and internal equity.
Job Summary:
Manages the daily operations and financial performance of properties that EvergreenHealth (EH) is either a landlord or a tenant. Will aid in the development of strategies and processes necessary to maintain and improve the Real Estate asset portfolio and its performance to support patient care in our community. This position will report on portfolio performance to specific leadership committees. The responsibilities of this position will vary significantly from day to day and week to week. Supervision and direction provided by the department Director.
Primary Duties:
1. Conduct regular property inspections and visitations with tenants.
2. Provide prompt, professional response and follow through regarding tenant inquiries, problems, and complaints.
3. Work in close coordination with other Construction Management (CM) staff and EH support departments as well as other affected hospital departments and personnel, to ensure operational capabilities of all managed spaces.
4. Work with Landlords and third-party property management services to ensure property operational status during inclement weather.
5. Coordinate move-in for new tenants and move-out inspections for tenants vacating their space.
6. Update and maintain property condition reports with respect to roofs, HVAC units, parking lot, etc.
7. Coordinate with Design and Construction staff to maintain a building standard of construction and finishes in all managed spaces. Coordinate tenant finish construction with tenant and contractors.
8. Coordinate with Design and Construction staff on renovations in EvergreenHealth leased space with building landlord.
9. Interface with EvergreenHealth security staff or manage EvergreenHealth’s security contractor and participate as necessary in the security process for areas occupied by Client and other tenants.
10. Supervise contractors and maintenance staff for services and repairs to property in leased portfolio.
11. Assist with the preparation of rent commencement letters, delivery notices, etc., for new tenants.
12. Negotiate Lease renewals with Landlords and tenants -working to set rental rates based on fair market value, negotiating, and enforcing lease agreements.
13. Coordinate with EvergreenHealth third-party Real Estate Brokers in the advertisement and marketing of vacant spaces to attract tenants.
14. Coordinate with EvergreenHealth third-party Real Estate Brokers in the procurement of leased spaces to accommodate expanding EvergreenHealth Services.
15. Review and confirm compliance with STARK law regarding fair market values.
16. Work with Landlords, tenants, and owner reps to ensure lease compliance.
17. Complete other special projects and duties as assigned.
18. Maintain a file of Certificates of Insurance for both tenants and vendors.
19. In coordination with EvergreenHealth legal department prepare new vendor contracts and manage renewals.
20. Maintain a schedule of service contracts by property.
21. Maintain and update a list of preferred vendors in each trade.
22. Oversee portfolio performance and prepare comprehensive management reports for portfolio of properties monthly, including various analyses. Report on these items regularly to the Director, and other leadership when requested.
23. Prepare and manage annual operating budgets and future year(s) rental income/expense forecasts-.
24. Review Real Estate tax assessments, and coordinate appeals when necessary.
25. Manage the recurring manual billings (water, sewer, electric, etc.)
26. Coordinate collection efforts of accounts receivable to include the preparation of past due statements and correspondence with delinquent tenants.
27. Conduct annual expense reconciliations for properties where EvergreenHealth is Landlord as well as review expense reconciliations for properties where EvergreenHealth is tenant and handle correspondence with Landlords and tenants.
28. Support EvergreenHealth Leadership to develop Real Estate management strategic plan to enhance the use of both owned and leased space.
29. Performs other duties as assigned.
License, Certification, Education or Experience:
REQUIRED for the position:
• Bachelor’s degree in related field or equivalent combination of education and/or property management experience
• Valid Real Estate Agent/broker license
• Minimum 5 years of property management experience with some experience in health care environment preferred.
• Working knowledge of property management and all the financial aspects involved in that work.
• Excellent interpersonal, written, and verbal communication skills and ability to effectively produce in a busy office environment with frequent interruptions and competing priorities.
• Demonstrates organizational skill and competent management skill to oversee multiple properties simultaneously.
• Willingness to work off hours and weekends where property circumstances require such to lessen impact to EH operations.
• Must be self-directed and able to function with ease as part of a diverse team.
• Understands lease language and property management laws and regulations and experience working with legal counsel.
• Able to write professional reports and give related presentations to leadership and other stakeholders.
• MS Office proficient
DESIRED for the position:
• Certificate or Degree in Real estate or property management
• MS Project, Bluebeam, AutoCAD/Revit, and property management software knowledge
• Experience in an acute care hospital setting.
• Experience in lease negotiations and drafting lease documents
• Able to produce lease abstracts per industry standard.
• Experience with facility maintenance project management.
