Project Coordinator - Strategy & Planning

Duration & Type: 12 months Contract with a major pharmaceutical industry client

Location: Cambridge, Massachusetts (This is a hybrid – remote/onsite position)

Responsibilities:

• Project Coordination for Global Medical Affairs Teams including: Medical Communication & Operations (MCO), Global Medical Strategy and Health Economics (GMS & HECON), Center for Outcomes Research & Epidemiology (CORE)
• Under the direction of MA Ops Managers for Global Teams, maintain Global Functions Intranet page for Medical Affairs
• Coordinate with MA Operations to streamline and maintain the Medical Affairs Resource Site (MARS) SharePoint Intranet repository,
• Support Global Medical Affairs Operations Managers with contract management, contract e-signature collection in DocuSign and contract filing and processing in Companion
• Ensure contracts/documents are submitted into SAP as part of Purchase Requisition and filed in Companion appropriately
• Support with raising Purchase Requisitions (PRs) for Global Medical Affairs teams
• Monitor workflows and status of PRs to ensure smooth transition to POs
• Work with Procurement to resolve any issues with PR/POs for individual countries.
• Support Global MA teams when establishing new vendors by working closely with MA Ops and Procurement to resolve any issues that may arise.
• Support with processing invoices for Global Medical Affairs teams
• Coordinate and liaise with local affiliate admin/finance personnel to resolve any invoices queries/issues as needed.
• Record info on all PRs raised for Global MA teams, such as coding of each PR (GL and WBS codes), PR number, PO number, and delivery date

Required:

• Education: Bachelor’s degree, or equivalent, with a focus in Finance, Business or accounting related discipline expected; Post graduate qualifications in business related field preferable.
• 3 years’ experience in pharmaceutical in finance or business operations role.
• The candidate would need to have purchase order and invoicing experience and be familiar with SAP system
• The candidate would need to be comfortable with numbers and have good excel skills
• Proactive with strong organizational skills
• Strong team player with excellent coordination skills
• High attention to detail and accuracy
• Comfortable working across countries and teams, remotely
• Excellent interpersonal and communication skills

For consideration, please send resume to career@infoquestgroup.com