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SalaryJob Description
SUMMARY:
Reporting to the Accounting Manager, the Staff Accountant assumes a pivotal role in diligently managing financial records to monitor the organization's assets, liabilities, profit and loss, tax liabilities, and other pertinent financial activities. The ideal candidate will exhibit a meticulous attention to detail and the capacity to operate independently following comprehensive training.
ESSENTIAL DUTIES AND RESPONSIBILITIES DEPENDING ON LOCATION:
NOTE: The duties listed below are examples of the variety and general nature of those performed by employees in this job description. The list is descriptive only and should not be used for any other purpose. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This is not an all-encompassing list and additional duties may be assigned based on business needs. The responsibilities listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Prepare and file Sales and Use tax returns monthly and quarterly in multiple states.Responsible for accurate and timely processing of all Fixed Asset transactions in the Fixed Asset sub-ledger including additions, acquisitions, transfers, retirements, impairments, reclassifications per GAAP and company policies.
Responsible for issuing capital purchase orders, processing capital invoices, and reconciling open purchase orders quarterly.
Responsible for completing detailed fixed asset audits to ensure accurate reporting.
Prepare and record system generated depreciation.
Support monthly and year-end financial closes, including assigned journal entries, bank and credit card reconciliations, balance sheet reconciliations, fixed asset reconciliations, and accruals.
Verify the accuracy of data, and identify and correct errors made by internal and external personnel.
Responsible for investigating and responding to customer chargeback requests.
Assist in providing schedules and commentary for general ledger account results and variances.
Generate regular financial reports, including balance sheet, income and cash flow statements.
Prepares year-end audit work papers for external audits.
Assists with special projects.
Works closely with non-accounting personnel and leadership in the use and interpretation of accounting data.
Develops and maintains working relationships with customers, coworkers, vendors, student organizations, faculty, staff, and university personnel.
Ensure compliance with company policies, accounting principles, standards, and relevant regulations.
Must comply with and ensure continued, consistent compliance with all company policies, and federal, state and local laws/regulations including but not limited to: employment, safety, health.
Other duties as assigned.
Job Requirements
MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIRED:
The minimum requirement for applicants is an Associate's Degree in a related field (Bachelor's Degree in Accounting, Finance, Business Administration or equivalent is accounting preferred); plus at least one year of related fixed asset accounting experience and/or training; or equivalent combination of education and experience. Possess strong attention to detail, critical thinking, problem solving, analytical, and accuracy skills. Ability to multitask, prioritize workload, complete tasks independently, and meet deadlines. Proficiency in understanding and use of personal computers, Excel, Word, e-mail, and 10-key adding machine or calculator skills.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
LANGUAGE SKILLS:
Must be able to read, write and understand English. Requires the ability to follow verbal and written instructions, guidelines and objectives. Ability to write policies, reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from employees, subordinates, vendors, other departments, customers and the general public.
MATHEMATIC SKILLS:
Requires understanding of financial record-keeping methods, procedures and practices. Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, and volume. Ability to apply concepts of basic math, algebra, and geometry.
REASONING ABILITY:
Ability to apply commonsense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
MANUAL DEXTERITY:
Must be able to utilize a computer. Requires the ability to use a variety of office machines including a 10-key calculator.
PHYSICAL DEMANDS:
Physical demand requirements are at levels for sedentary work. Must be able to operate office equipment such as computers, copy machines, fax machines, and to operate a 10-key calculator. While performing the duties of this job, the employee is frequently required to sit; handle objects; keypad, papers or books. Employee is occasionally required to stand, walk/move. Must be able to move, lift or carry heavy objects or materials up to 10 pounds. Specific visual abilities required by this job include close vision for extensive reading and interpretation of reports and documents.
PHYSICAL COMMUNICATION:
Must have the ability to talk/expressing and/or exchanging ideas and hear/perceiving sounds.
WORK CONDITIONS AND HAZARDS:
Work is regularly performed in a traditional office setting. There may be exposure to airborne particles created from incoming boxes and merchandise. The noise level in the work environment is usually moderate.
BACKGROUND CHECK INFORMATION:
A background check will be conducted after a conditional offer of employment is extended by the company and accepted by the applicant and must be satisfactorily completed prior to any applicant beginning work in a full-time, part-time non-student, or sensitive student capacity with Aztec Shops Ltd.
Background checks will include, at minimum, verification of education and employment histories, criminal records, national sex offender registry check, and references. Additionally, based on the nature and scope of the position, the background check may also include a credit report, motor vehicle report, and verification of professional licenses.
Failure to answer background check questions honestly, and satisfactorily complete the background check may affect the employment status of applicants or continued employment of current Aztec Shops employees who apply for promotional positions which require a background check.
Aztec Shops Ltd. complies with all applicable federal, state and local laws, including California Fair Chance Act, when conducting background checks.
Aztec Shops will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Aztec Shops is concerned about criminal history that is directly related to the job, you will be given notice and an opportunity to respond and provide additional information such as rehabilitation efforts or mitigating circumstances, or information pertaining to the accuracy of the background report. Aztec Shops will consider all evidence of rehabilitation and mitigating circumstances. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.
Aztec Shops is committed to providing equal employment opportunity (EEO) decisions solely upon an individual's qualifications relating to the requirements of the position for which the individual is being considered, in regards to recruiting, hiring, training, transferring and promoting the best qualified persons for all jobs without regard to ancestry, age, color, disability, genetic information, gender, gender identity, gender expression hair style or texture associated with race, marital status, medical condition (genetic characteristics (GINA) , cancer or a record or history of cancer), national origin, race, religion (religious dress/grooming practices), sex (includes pregnancy, childbirth, breastfeeding and/or related medical conditions, reproductive choices), sexual orientation, military or veteran status, victimization of domestic violence (includes sexual assault, and/or stalking),or any other categories protected by law. Aztec Shops ensures that this applies to all personnel actions such as compensation, benefits, transfers, layoffs, company-sponsored training, promotions, terminations and disciplinary actions.
Aztec Shops, Ltd. is also committed to promoting a diverse, equitable and inclusive workplace culture. Our organization embraces the many dimensions of diversity that make individuals unique and harness a variety of perspectives in order to create better outcomes that will benefit everyone.
