Project Coordinator Ii, Design + Planning

Description

WHY WR? WithersRavenel is looking for people who are passionate about collaboration, community, and client success. Your reward for sharing your talent with us? OWNERSHIP. As a 100% employee-owned company, every employee is an owner-which adds a powerful and unique dimension to our vibrant company culture and purposeful work. Our employee owners say they love a lot of things about WithersRavenel, but the things most often cited are our amazing people and team-first atmosphere, our focus on their professional development and growth, and our commitment to the communities in which we work and live.

Bring your talent and collaborative spirit and join our team of employee owners at WithersRavenel! 

We have an opening for a Project Coordinator II in our Design + Planning Practice Area. This is a hybrid position working out of our Raleigh, North Carolina office. 

Project Coordinators assist Practice Area Leads, Directors, Project Managers (PM's) in the systematic and consistent facilitation of practice operations and processes, project deliverables, milestones tracking, and project permitting. 

Responsibilities include coordination, communication, and adherence to Company and Department processes, procedures, and standards and the promotion of Company culture and core values. They are responsible for contributing towards a positive working environment for the Design + Planning Team.    

Duties and Responsibilities

Project Responsibilities

• Assist project leadership in the organization of project tasks, needs and processes.
• Assist in coordinating project courier needs.
• Coordinate the preparation of deliverables such as copying and binding with project leaders.
• Schedule, participate in, and document project and team meetings as directed.
• Represent our Company in communications with clients per PM direction.
• Coordinate with project leaders on the preparation of proposals.
• Assist project leaders with tracking projections, schedules, and project financials to ensure adherence to deadlines and budgets.
• Communicate regularly with project leadership about permitting progress, significant challenges, deviations from schedules, or incidents that occur on projects.
• Assist project leaders with documenting project meeting minutes and capturing project progress and action items.  

Technical

• Generate and review letters, emails, and other correspondence prepared by the technical team.
• Assist with and facilitate permitting and associated submittals including NCDOT; and Railroad Encroachment Permits, water and sewer permits, grading permits, and ancillary permits.
• Responsible for coordination and communication of regulatory requirements for project permitting.
• Assist in analyzing and devising new or improved techniques, approaches, and alternative solutions to project processes and SOPs, including project scheduling, and permitting.
• Utilize Company's current technology as much as practical to facilitate projects.
• Execute administrative tasks as directed by the Department and Company.

Client and Business Development

• Coordinate and process Client Feedback Surveys including response follow-up.
• Assist with budget and Capital Improvement Program research for department business development pursuits.
• General financial tracking

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the position. All employees may have other duties assigned at any time.

Requirements

Required:

• Associate degree, Bachelor's degree preferred
• 4+ years of engineering, regulatory, and/or administration experience 
• Experience in Microsoft Office applications
• Experience with Smartsheet
• Experience with time management and customer relationship management software
• Self-motivated, engaged, and team-oriented 
• Basic knowledge of contracts and permitting requirements
• Execute multiple tasks under tight deadlines and prioritize responsibilities
• Excellent attention to detail and ability to be proactive
• Excellent professionalism and oral and written communication skills
• Demonstrate personal investment in your career
• Energetic, flexible, confident, and forward thinking

Preferred:

• Experience with Adobe Creative Suite and Unanet
• Technical certificates or equivalent experience

Working Conditions

The assignment may require infrequent evening/weekend work. Candidates should enjoy working in a collaborative, fast-paced, and client-driven environment.

Physical Requirements

The assignment may occasionally require repetitive physical tasks (such as operating a computer), standing and/or sitting for extended periods of time, extended travel time in a vehicle, and carrying equipment and materials up to 25 pounds.

WithersRavenel is an Equal Opportunity Employer and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, disability, age, military service, or other non-merit factors protected by federal, state, or local laws. At WithersRavenel, we strive to build and nurture a culture where diversity, inclusivity, and belonging are a normal part of doing business, not an initiative. We know through experience that different ideas, perspectives, and backgrounds create a stronger and more creative work environment that delivers better results. By hiring highly talented people who align with our Core Values, we continue to enrich and broaden our ownership community, as well as the employee and client experience. This purposeful approach to diversity and inclusion leads to greater commitment, collaboration, and effectiveness in our culture, work, and lives.