Project Management Coordinator

Note: US Citizen or Perm Residents/GC required for this position
will start remote but then will turn into a hybrid role onsite (1-2days/ week starting May 2024)

Job description:
Project Management Coordinator will be responsible for administering and coordinating key activities centered within the Supply Chain teams' business processes and reporting systems for **** Operations.
This position is also responsible for supporting procedure development, training structure, creation, and overall program.
This role will represent the Supply Chain team in ANC Documentation Work stream as it related to associated projects and responsibilities related to procedures and training.

Responsibilities will include:
Participate in the ANC Documentation Workstream and make updates to Supply Chain related procedures and forms; track deliverables based on Operational Readiness
Document management pertaining to SOP and JHA creation, revisions, and workflows executed through CDOCS system
Create / support Training Assignment Profile strategy and creation in Learning Management System, including Assignment Vehicles
Manage and track metrics to ensure training and associated assessments are adequately met to ensure training compliance
Produce and distribute regular training reports and Smartsheet dashboards as required to support management and leadership team in operations
Facilitate meetings and generate meeting minutes to ensure topics discussed are collected appropriately, action items documented and tracked and addressed. Schedule follow-up meetings for activities needing further coordination
Work with management team to develop and maintain a robust training program in LMS. Schedule working meetings with managers to coordinate, and update TAPs as necessary prior to Annual Training Reviews for all staff within the F&E organization
Make recommendations for potential solutions to issues encountered and/or problem solve to address countermeasures when assigned
Provide technical writing support for supply chain and cross-functional business operations
Create presentation materials and spreadsheets as necessary

Basic Qualifications:
Associate degree and 2 years of experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of experience.
Technical Writing, Documentation and Project Management (CDOCs experience highly preferred), Cross-functional communication.

Preferred Requirements:
Ability to work well in a fast-paced, deadline driven environment, while collaborating to solve issues and drive continuous improvements.
Excellent written and verbal communication skills; adept in communicating key business information.
Outstanding organizational and interpersonal skills.
Proficient Microsoft Office skills (MS Word, MS Excel, MS PowerPoint, MS Outlook).
Knowledge of Smart sheet programs.
Experience working with procurement systems.
Ability to prioritize projects.

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