Project Coordinator, Dept. Of Pediatrics

The Department of Pediatrics is seeking a highly motivated individual to provide administrative and project support for the Pediatrics team. This individual will coordinate a broad portfolio of projects, patient care initiatives, and administrative duties in collaboration with Pediatricians and the Well Baby staff.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Project Coordination:

• Manages all Pediatric faculty schedules, implements new processes, tracks FTEs, budgets for moonlighting, and reports outcomes to leadership.
  
• Coordinates Newborn REaL (race, ethnicity & language) project to improve the patient data collection process.
  
• Provides support to Medical Students and Residents rotating in the Well Baby Unit :coordinating their orientation and onboarding materials as directed by the DPNBM Education Program Coordinator.
  
• Coordinates referrals to Pediatric networks and helps facilitate discharges working under the direction of the faculty
  

Patient-Facing/Clinical Duties:

• Supports and updates Well Nursery Clinical Practice Guidelines to be approved at Clinical Practice Council.
  
• Schedules newborn patient follow-up appointments as needed.
  
• Conducts OPPE/FPPE Parent Surveys using an I-pad, to collect patient satisfaction data.
  

Administrative Support:

• Works closely with the Program Director and Well Baby Nursery Medical Director to coordinate and improve administrative processes.
  
• Coordinates hiring of new faculty Pediatricians, interviews, and Well Nursery onboarding.
  
• Manages Parent Faculty Advisory Council group, shares updates, reports to leadership.
  
• Supports Well Baby Pediatricians with scheduling meetings (i.e., Division Day, Well Newborn Care Improvement Team Meeting), taking minutes, processing expenses and ordering supplies.
  

Reports to: Well Baby Nursery Medical Director, Program Director
Schedule: Able to work full time, 40 hours/week, on-site, Monday through Friday, to start. This position has potential to work 1 day/week remotely.
Qualifications

• Minimum Degree Requirements: High School Diploma or GED. Bachelor's degree preferred.
• Fluent in both Spanish and English preferred.

Candidates must be proficient in Microsoft programs, including Word, Excel and PowerPoint. Data analysis and organizational skills, as well as familiarity with various clinical and administrative data sources preferred. The ability to learn how to use new software is also important. Prior experience with project coordination, process improvement in an academic medical center setting is preferred.
EEO Statement
BWH is an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Partner's Healthcare is acting as an Employment Agency in relation to this vacancy.