Project Coordinator

Our client who is a leader in biopharmaceuticals is seeking a remote Project Coordinator.

The position holder:

• Responsible for providing competent and professional coordination to assigned projects and programs, working in support of the Project/Program Manager.
• Coordinates a wide variety of activities throughout the project lifecycle, including some combination of:
• Project time management (e.g., scheduling, resource tracking)
• Project cost management (e.g., expense payment and control)
• Risk/Opportunity and Issue management (e.g., tracking, and follow-up)
• Project/Program administration (e.g., meeting planning, agendas, minutes)
• Procurement support (e.g., working to set up vendors and contracts)
• Onboarding and offboarding activities (e.g., team members and contingent workers)
• Communication and follow-up
• Document management
• Create, manage, maintain and update schedules for multiple, large or complex projects
• Develop procedures to improve scheduling processes.
• Develop timelines for completion of tasks.
• Keep Project Managers informed of impacts to project schedule. Assure that schedule data (e.g., milestones) is provided for portfolio analysis as required.
• Track project and program performance against budgets as directed.
• Maintain accurate records of committed, expended and forecast costs.
• Establish goods receipts, POs, and manage payment of invoices.
• Assure that cost data (e.g., cost vs actual) is provided for portfolio analysis as required.
• Assess, monitor and follow-up on risks, opportunities and issues as directed.
• Assure that Issues, Risks and Opportunities are tracked.
• Follow-up on Issues, Risks and Opportunities with owners.
• Assure that issue, risk and opportunity data is provided for portfolio analysis as required.
• Coordinates project/program meeting activities as directed.
• Help to assure effective communication, documentation and reporting as directed.
• Administers project/program SharePoints at the direction of the Manager of assigned projects/programs.
• Assures that project/program documentation is maintained and appropriately stored and accessible as required.
• Supports the creation and distribution of project/program reporting at the direction of the Manager of assigned projects/programs.
• Supports effective team and external communication.
• Helps to manage vendor relationships and contracts (e.g., Master Service Agreements, Statements of Work, etc.) as directed.
• Supports effective onboarding and offboarding of project/program team members.

Education

• College degree, preferably in a related technical subject, business or industry-related subject or equivalent related work experience

Experience

• 1 - 3 years experience in related fields and/or in the area of project coordination, customer support and administration. Experience in using formal project management methodology, techniques, and tools.
• Proficiency in Microsoft Office suite of products (Word, Excel, PowerPoint, Outlook); experience with Microsoft Project and Visio preferred.
• Demonstrated communication and interpersonal skills.

Competencies

• Competencies, based on the Korn Ferry Leadership Architect™, include:
• Action Oriented
• Collaborates
• Communicates Effectively
• Resourcefulness
• Drives Results
• Optimizes Work Processes

Benefits:

We put our Ambassadors first. When it comes down to it, we know we can't fulfill our Promise to our business customers without your commitment. You represent our organization while on assignment. In return, we do our best to show our commitment to you. Our Ambassador Benefits package includes: Medical, dental and vision coverage. It also includes 401k, sick time, holiday and much more. We are an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard torace, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.