Project Assistant

Overview:

As a Project Assistant, you will play a critical role in supporting the successful execution of various projects within the organization. Working closely with project managers, Subcontractors and team members, you will provide administrative and logistical support to ensure projects are completed on time, within budget, and to the satisfaction of stakeholders.

Responsibilities:

Administrative Support:

· Assist in organizing project meetings, including scheduling, preparing agendas, and taking minutes.

· Maintain project documentation, including contracts, proposals, and progress reports.

· Coordinate communication between project team members, clients, and other stakeholders.

· Manage project calendars and ensure deadlines are met.

· Prepare and distribute project-related correspondence.

Data Entry and Management:

· Assist in collecting, organizing, and maintaining project data and records.

· Update project management systems and databases with relevant information.

· Help in generating reports and presentations for project updates and analysis.

· Ensure data accuracy and integrity throughout the project lifecycle.

· Enter project and customer purchase orders into Netsuite ERP system

Logistics Coordination:

· Arrange travel and accommodations for project team members as needed.

· Coordinate procurement and delivery of materials, equipment, and services required for project implementation.

· Assist in scheduling and coordinating project-related events, workshops, and training sessions.

· Manage inventory and supplies for project activities.

· Coordinate recycling schedule at beginning and end of project

· Coordinate lifts and other equipment delivery and pick up in coordination with project requirements.

Financial Support:

· Assist in tracking project expenses and maintaining budget records.

· Process invoices, expense reports, and other financial documents.

· Assist in monitoring project financials and reporting variances.

Quality Assurance:

· Support project managers in conducting quality assurance checks on project deliverables.

· Assist in identifying and addressing any issues or discrepancies.

· Ensure compliance with project standards, guidelines, and regulations.

Team Collaboration:

· Collaborate with project team members to ensure smooth project execution.

· Assist in resolving conflicts or issues that may arise during the project lifecycle.

Requirements:

· Bachelor's degree in business administration, project management, or a related field preferred.

· Proven experience in an administrative or project support role.

· Strong organizational and time management skills.

· Excellent communication and interpersonal abilities.

· Proficiency in project management software, Netsuite ERP system and Microsoft Office Suite.

· Attention to detail and ability to multitask in a fast-paced environment.

· Familiarity with project management methodologies and processes is a plus.

· Ability to work independently with minimal supervision.

Job Type: Full-time

Pay: From $27.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Alpharetta, GA 30005: Relocate before starting work (Required)

Work Location: Hybrid remote in Alpharetta, GA 30005