Program Coordinator, Talent Acquisition

Company Description
Join us and make YOUR mark on the World!
Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory’s mission.
Pay Range
$89,670 - $111,324 Annually
Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.
Job Description
We are seeking a highly organized and detail-oriented Program Coordinator, Talent Acquisition to manage our growing Academic Cooperation Program (ACP). This individual will spearhead a transformation of our current ACP model into a program that operates at scale. We’re looking for this individual to partner with developers to modernize the tools and workflow used in managing ACP requests, present to and train LLNL staff regarding ACP topics such as eligibility and timeline requirements and promoting ACP both internally and externally to grow interest in the program.
This individual will also manage the documentation and administrative processes associated with bringing externally-funded students and recent grads into our dynamic research environment.
This role will be remote eligible.
You will:
Manage all aspects of the Academic Cooperation Program, including modernizing tools and workflow, provide ongoing training and resources to LLNL staff, promote all facets of ACP both internally and externally, process ACP requests, manage documentation, and ensure compliance with organizational and external funding requirements.
Respond to program inquiries by providing timely and accurate information to prospective and current externally funded students and recent grads, academic institutions, and funding bodies.
Maintain accurate and up-to-date records of all program participants, including tracking progress, program evaluations, and compliance with program guidelines.
Assist in the development and implementation of program policies and procedures to ensure a seamless and enriching experience for externally-funded students or recent grads.
Prepare and organize training materials for ACPs for reference.
Provide support to externally-funded students or recent grads throughout their tenure, addressing issues or concerns that may arise.
Assist in the preparation of reports and presentations related to the Academic Cooperation Program for internal and external stakeholders.
Contribute to improvement efforts by gathering feedback and suggesting enhancements to the program.
Backup the Visiting Scientist and Professional Program Coordinator during non-peak season as needed.
Perform other duties as assigned.
Qualifications
Bachelor’s degree in Human Resources, Business Administration, or a related field or equivalent work experience.
Experience in a human resources or administrative role, preferably in an academic or research environment.
Excellent program, organizational and time management skills, with the ability to handle multiple tasks simultaneously and meet deadlines.
Strong communication and interpersonal skills, with a proven ability to work effectively with diverse groups of people.
Experience maintaining records and tracking progress and compliance within a structured program.
Proficiency in HRIS systems and Microsoft Office Suite (Word, Excel, PowerPoint).
Knowledge of employment laws and regulations.
Ability to maintain confidentiality and handle sensitive information with discretion.
Qualifications we desire:
Program management experience, ideally within a recruiting program.
Experience hiring and onboarding students.
Knowledge of externally-funded hiring processes within a research environment.
Additional Information
All your information will be kept confidential according to EEO guidelines.
Position Information
This is a Career Indefinite position, open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory?
Included in 2024 Best Places to Work by Glassdoor!
Flexible Benefits Package
401(k)
Relocation Assistance
Education Reimbursement Program
Flexible schedules (*depending on project needs)
Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
Our core beliefs - visit https://www.llnl.gov/diversity/our-values
Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement
Security Clearance
This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
How to identify fake job advertisements
Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.
To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf
Equal Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.
Reasonable Accommodation
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.