Recreation Programs / Services Coordinator (Part Time) - Field Allocations/Park Monitoring

Salary: $21.22 - $26.48 Hourly
Location : Carlsbad, CA
Job Type: Part-Time Hourly
Job Number: 5033-2024
Department: Parks & Recreation
Opening Date: 02/23/2024
Closing Date: 3/15/2024 12:00 AM Pacific
The Position
Carlsbad - The Community:
This nearly 40 square mile city is ideally situated in north San Diego County with an approximate population of ~115,000. It offers a great climate, beautiful beaches, lagoons, and abundant natural open space. World-class resorts, family attractions, well-planned neighborhoods, a diverse business sector, and a charming village atmosphere combine to create the ideal California experience.
DEI Statement:
The City of Carlsbad embraces diversity, equity and inclusion in the workplace and recognizes the vital relationship of a culturally diverse, engaged work environment and innovative excellence. A diverse, equitable and inclusive work climate comprises personal experiences, values, and views shaped from differences of culture and circumstance. Our organization appreciates belonging, creativity, recognition, and retention of its employees and is committed to hiring and developing motivated, productive and talented employees who provide services and enhance our quality of life. We work to embrace open and equitable access to opportunities for learning and development as our responsibility and goal.
The Department: The Carlsbad Parks & Recreation Department is the steward of approximately 450 acres of parkland, featuring community and historic parks, senior services, playgrounds, multigenerational facilities, aquatic centers, tennis courts, and multi-use fields. Nearly 40 percent of the city is dedicated to open space, and the department maintains approximately 40 linear miles of recreational trails.
The Position: The position generally requires specialist knowledge for large high-profile events and/ or programs. Incumbents work independently, with little supervision. Assignments are complex in nature and require the proven ability to coordinate events or programs associated with a specific area of responsibility.
*Part-time employee cannot exceed 980 total hours worked within one fiscal year*
**This is a non-benefitted position**
Key Responsibilities

• Assist in coordinating sports fields and open space scheduling for sports organizations.
• Assist in coordinating and monitoring biannual field allocations for sports organizations.
• Coordinate and conduct park monitoring assignments and scheduling.
• Maintain and update important information related to contract agreements.
• Maintain schedule of field allocations and field use by sports organizations.
• Input program information into City of Carlsbad registration website.
• Assist in preparation of documents used for field allocation use, including light schedules.
• Assist customers with inquiries related to programs i.e., information, registration, refunds, and transfers.
• Complete customer surveys relating to programs.
• Coordinates related projects to ensure that the goals and objectives of the assigned program are met by performing the duties personally or through other team members or by supervising employees.
• Recommends and suggests guidelines and procedures for the assigned program.

Qualifications

• Excellent customer service skills.
• Strong written and verbal communication skills.
• Ability to learn, apply, and explain related policies and procedures.
• Demonstrate great attention to detail.
• Highly organized and able to prioritize duties efficiently.
• Ability to establish and maintain cooperative working relationships.
• Ability to make independent decisions within broad established guidelines.
• Strong time-management skills and multitasking ability.
• Comfortable in a shared office and workspace environment.
• Advanced skills in Microsoft Office applications (Outlook, Word, Excel, Teams), with the ability to learn and apply other programs (e.g., CivicRec, Adobe Pro, Facilitron, Google Docs, Musco Lighting)
• Strong computer skills, including basic troubleshooting skills.
• Ability to work directly with the public and a diverse audience.
• A flexible work schedule including afternoon, evening, and weekend hours.

Experience & Education
Any combination of experience and education that could likely provide the required knowledge and abilities, is qualifying. A typical way to obtain the knowledge and abilities is:

• High school diploma or G.E.D.
  1. College-level courses in recreation, education, physical education, or related field, is preferred.
• Minimum 1 year of experience and/or training, performing duties comparable to a Senior Recreation Leader, and experience working with the public.
• Additional licenses/certificates may be required depending on the specific assignment

• APPLE Savings Plan
• Employee Assistance Program:
• 40 hours of sick leave per fiscal year (July 1- June 30)
  • Eligible to use after the first 90 days of work

Part time positions do not have benefits, and cannot exceed 980 hours in a fiscal year (July 1- June 30).
01
Initial in the box below that you acknowledge "see application" and "see resume" are not valid responses to the questions below.
02
What is your highest level of education?

• Attending High School
• High School / GED
• Associate's Degree
• Bachelor's Degree
• Master's Degree or Higher
• None of the above

03
Regarding your education, please indicate your area(s) of study in the space below. If you answered "None of the above," type N/A in the space below.
04
How many years of experience do you have working in the field of Parks and Recreation?

• None
• Less than 1 year
• 1 year, but less than 3
• 3 years, but less than 5
• 5 or more years

05
How many years of customer service experience do you have?

• None
• Less than 1 year
• 1 year but less than 3
• 3 years but less than 5
• 5 or more years

06
What was the largest team you supervised?

• No experience as a supervisor
• 1-3
• 4-6
• 7-9
• 10 or more

Required Question