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Form of workJob Description
Professional Administrative Assistant (FT) for Non-Profit Adoption Agency
Non-profit, adoption agency seeking a Full-Time Professional Administrative Assistantto fill our PAA Specialist, CPA & VA role working out of our Chesapeake, VA Office. Possible Hybrid (1 day/week) opportunity after 6 months.
Non-profit, adoption agency seeking a Full-Time Professional Administrative Assistantto fill our PAA Specialist, CPA & VA role working out of our Chesapeake, VA Office. Possible Hybrid (1 day/week) opportunity after 6 months.
Duties include:
- Office administration responsibilities including answering phones, E-filing, database entry, preparing agency packets, etc. to more detailed tasks such as submitting monthly and weekly reports (office statistics and financials).
- Assisting social workers in managing client caseloads, managing agency documents and client records, speaking with prospective clients interested in adoption, etc.
- Responsibilities related to the Domestic Program include assisting Domestic Program staff in projects, maintaining Youtube and ParentFinder videos and profiles for families, manage registrations, maintaining keys/profiles on Sharepoint, maintaining client only portal (uploading new documents, assisting with client troubleshooting), manage and track agency-wide webinar registration and attendance, manage outreach inventory and place orders for supplies.
The right candidate is an independent, quick-learner who can think on their feet and someone who is flexible and adapts well to frequent changes and requirements as well as the agency policies and procedures are updated often. Seeking a motivated self-starter able to juggle several projects at once. Customer service skills are a must, as this role is more often than not the first impression of the agency. Empathy and patience are imperative, as this line of social services deals with tough emotional situations. Candidate must be comfortable handling confidential information (including following HIPPA regulations). Adoptions From The Heart, performs a large portion of its tasks electronically, through office computers and internet programs.
Requirements:
- Proficient in computer use, Office 365 (Teams, Outlook, Word, Excel & SharePoint) are required.
- Being able to troubleshoot basic IT issues is also a plus.
- Must provide proof of COVID 19 vaccine.
Only candidates who provide a cover letter, resume, and salary requirementswill be considered.
We are an equal-opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Join our team of social workers, marketing and support staff to help make a difference in the lives of men, women and children in the community.
Benefits:
- Paid Time off for Vacation, Personal, Sick and Holiday.
- Health Insurance.
- Dental Insurance.
- Vision Insurance.
- Disability Insurance.
- Life Insurance.
- Flexible Spending Account.
- Retirement Plan.
Job Type: Full-time.
Salary: $17.50 - $18.00 per hour.
Expected hours: 40 per week.
