Procurement Specialist (Executive I)

Agency : Department of Veterans' Affairs
Posting ID: REQ 33961
Posting Date: 12/29/2023
Closing Date: 01/12/2024
Salary: $5,311 - $7,856/Monthly; CBA language applies; Anticipated starting salary $5,311/Monthly
Job Type: Salaried Full Time
County: Adams
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Position Overview
The Illinois Department of Veterans Affairs is seeking to hire a Procurement Specialist for the Quincy Illinois Veterans' Home. Under the direction of the Business Administrator, this position will manage procurements of goods and services for the Illinois Veterans' Home. They will ensure that procurements are made in accordance with Procurement statutes, administrative rules, policies, and procedures set forth by the Executive Ethics Commission and the Department of Central Management Services. This unique opportunity offers an exceptional benefit package to include health insurance, including eye care and dental Deferred Compensation, life insurance and retirement. If you desire to become a valued member of a hard-working and respected team and up for a challenge or a change in your career, please take this opportunity to apply for this rewarding and gratifying position.
Job Responsibilities

1. 20% Under direction of the Business Administrator, serves as a Procurement Specialist for the Illinois Department of Veterans' Affairs (IDVA) Veterans' Home.
2. 20% Process vendor quote request form with detailed specifications of goods and services to be procured.
3. 10% Processes procurements through the State of Illinois electronic procurement system including the preparation and processing of requisitions, bids, and purchase orders, pursuant to applicable statutory, regulatory, and policy requirements
4. 10% Draft procurement business cases, Invitation for Bids (IFB), and contracts.
5. 10% Consult with agency management and Central Management Services (CMS) staff to prepare buyers for specifications purchase for procurement information.
6. 10% Prepares contracts for the facility in compliance with the Procurement code for approval and signature of Business Administrator.
7. 10% Creates requisitions for items being ordered from Central Management Services (CMS) master contracts in Bid Buy System.
8. 5% Develops ongoing reports and repair request.
9. 5% Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
2. Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.

Specialized Skills

1. Requires one year (1) of administrative experience working with fiscal, procurement, or contracting.
2. Requires one year (1) of administrative experience working in the application or administration of the Illinois Procurement Code, or in a private or other government type setting, working in a purchasing department.

Preferred Qualifications (In Order of Significance)

1. One year (1) of administrative experience in fiscal, procurement, or contracting.
2. One year (1) of administrative experience working in the application or administration of the Illinois Procurement Code, or in a private or other government type setting, working in a purchasing department.
3. One (1) year of experience utilizing Enterprise Resource Planning (ERP) System or similar procurement platform.
4. One (1) year of experience utilizing the BidBuy procurement system or similar e-procurement program.
5. One (1) year of experience reviewing and evaluating contracts for conformity, accuracy, and compliance with applicable policies, rules, or laws.
6. One (1) year of experience developing, installing, and evaluating new and revised methods, procedures, and performance standards.
7. One (1) year of experience coordinating, preparing, evaluating, and routing contracts and procurement documentation for contractors, management, and other stakeholders.
8. One (1) year of experience negotiating with vendors to obtain the most advantageous prices on goods or services.

Conditions of Employment

1. Requires the ability to pass a background check.
2. Requires the ability to pass a drug screen and pre-employment physical.
3. Requires the ability to meet all agency vaccine/health-related policies and guidance.
4. Requires ability to travel in the performance of duties, with overnight stays as appropriate.
5. Requires ability to work outside of normal business hours to meet deadlines or address critical issues.
6. Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
7. Requires use of agency-supplied equipment (mobile phone, laptop, etc.).
8. Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:00 a.m. - 4:30 p.m. Monday - Friday
Work Location: 1707 N 12th St Quincy, IL 62301-1355
Quincy Veterans' home
Business Office
Accounting
Agency Contact:
Shannon Leake
Shannon.Leake@illinois.gov
Job Family: Leadership & Management
This position DOES contain "Specialized Skills" (as that term is used in CBAs).
About the Agency:
The Illinois Department of Veterans' Affairs is a State agency designed to empower veterans and their families to thrive. We do this by assisting them in navigating the system of federal, state and local resources and benefits; providing long-term health care for eligible veterans in our Veterans' Homes and partnering with other agencies and non-profits to help veterans address education, mental health, housing, employment, and other challenges. A career with the Illinois Department of Veterans' Affairs provides a rewarding and challenging opportunity for individuals. Working together, we create partnerships and experiences that engage and inspire our fellow co-workers and the veterans and their family members that we serve every day.
APPLICATION INSTRUCTIONS
Use the "Apply" button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.
The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com