Potential School Board Office Receptionist / Secretary 2024-2025

Central Office Receptionist/Secretary
Department: Clerical
Pay Grade: Classified
FLSA Status: Non-Exempt
JOB GOALS
To receive and channel all incoming calls, provide assistance to the public, and perform various routine office assignments.
ESSENTIAL FUNCTIONS

• Receives and channels incoming calls and provides public service information;
• Greets the public and provide information as needed or alert staff to guest;
• Distributes incoming mail and ensures all mail is posted, UPS, Federal Express, certified, etc.;
• Purchases postage via telephone and delivering to the post office;
• Ensures postage machine and scales are in compliance with laws and postal rates;
• Delivers postage meter to the post office to be checked on a quarterly basis;
• Maintains office equipment such as fax machines, copy machines, etc.;
• Orders office supplies;
• Manages Record Request such as school records and Census Reports;
• Prepares scheduling for Board Room;
• Makes copies as requested by Secretaries and Directors;
• Directs the Couriers when necessary;
• Maintains an efficiently-operated office; and
• Performs other work-related duties as assigned by administration.

QUALIFICATIONS

• Not less than a high school education or general equivalency diploma.
• Knowledge of typing, office machines, and computers.
• Proficient in receiving telephone calls and meeting the public.

PHYSICAL DEMANDS
This job may require lifting of objects that exceed 25 lbs., with frequent lifting and/or carrying of objects weighing up to 10 lbs. Other physical demands that may be required include stooping and/or kneeling, reaching, talking, hearing, and seeing.
TEMPERAMENT

• Adaptability to performing a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.
• Adaptability to accepting responsibility for the direction, control, or planning of an activity.
• Adaptability to dealing with people beyond giving and receiving instruction.
• Adaptability to making generalizations, evaluations, or decisions based on sensory or judgmental criteria.

CAPACITY AND ABILITY REQUIREMENTS
Specific capacities and abilities may be required of an individual in order to learn or perform adequately a task or job duty.

• Intelligence: Ability to reason and make judgments.
• Verbal: Ability to understand meanings of words and ideas associated with them.
• Numerical: Ability to perform arithmetic operations quickly and accurately.
• Data Perception: Ability to understand and interpret information which may be presented in the form of graphs, charts, or tables.

WORK CONDITIONS
Normal working environment.
Lee County Public Schools has the right to revise this job description at any time.
This description does not represent in any way a contract of employment.