Address
Form of work
SalaryJob Description and Duties
COVID-19 Impacts to Working at DOR
Accurately and timely process transactions for an assigned roster using the State Controller’s Office (SCO) and Personnel Management System (PMS) computer systems. Acts as liaison with attendance coordinators and serves as expert resource for employees, supervisors, and managers regarding a variety of attendance, payroll and personnel transactions issues based on the following job activities:
Employment History: Document and process appointment, separation and miscellaneous types of employment history transactions referencing applicable Government Codes, laws and rules, Departmental procedures, and control agency laws, rules, regulations, and manuals.
Payroll: Reconcile and certify master payroll; process intermittent payroll; calculate, request and clear salary advances; and prepare and issue accounts receivable notices to collect on various overpayments from employees. Coordinate the release of payroll with the Department’s Accounting Office. Process payroll deductions and direct deposits. Calculate lump sum and process all separations in a timely manner pursuant to laws and regulations. Process payroll supplementation/adjustment for employees on State Disability (SDI), Non-Industrial Disability (NDI), or Enhanced Non-Industrial Disability (ENDI) leave.
Attendance: Research and apply bargaining unit contracts, departmental and control agency laws, rules and procedures and State laws and rules pertaining to time and attendance (i.e., sick leave, annual leave/vacation, overtime, personal leave, compensating time off, administrative time off, educational leave, Family & Medical Leave, catastrophic leave program, etc.). Process NDI, Family Medical Leave Act (FMLA) and Catastrophic leave requests, including adjustments for retroactive actions.
Documentation: Ensure that the appropriate documentation is received prior to processing any type of transaction and that appropriate back-up documentation is filed appropriately for auditing purposes.
You will find additional information about the job in the Duty Statement.
Working Conditions
Telework:
This position may be eligible for a hybrid telework option, in accordance with DOR’s telework policy, and will be required to report to the office as needed/required.
Department Information
DOR administers the largest vocational rehabilitation program in the country. We have a three-pronged mission to provide services and advocacy that assist people with disabilities to live independently, become employed and have equality in the communities in which they live and work. DOR provides consultation, counseling, and vocational rehabilitation, and works with community partners to assist the consumers we serve.
Our work at DOR is guided by the following core values:
- We believe in the talent and potential of individuals with disabilities.
- We invest in the future through creativity, ingenuity, and innovation.
- We ensure our decisions and actions are informed by interested individuals and groups.
- We pursue excellence through continuous improvement.
- We preserve the public’s trust through compassionate and responsible provision of services.
MISSION STATEMENT:
Department Website: http://www.dor.ca.gov
Special Requirements
Employment Application (STD.678):
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/6/2024Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications - Please provide SOQ. Maximum one page and answer the following question.
1. Describe how your experience, education, and skills qualify you for this position?
Desirable Qualifications
- Provides excellent customer service to internal and external customers.
- Ensures the timely movement of documents and transactions pertaining to employees.
- Interacts with coworkers and internal and external customers in a professional manner and with integrity and respect.
Benefits
There are many benefits to joining our team! We offer competitive pay, advancement opportunities, upward mobility, work-life-balance, and for many positions, flexible hours and remote work options. The State of California offers a competitive and comprehensive benefits package, subject to eligibility, such as:
- Pension through CALPERS
- Medical Benefits, including health, dental, and vision insurance
- Medical benefits into retirement
- Deferred Compensation options: 401k and 457b
- Leave benefit options (Vacation/Sick or Annual Leave)
- Paid Holidays
- Group Legal Services
- ScholarShare (College Saving Account)
- Pre-Tax Parking
- Reimbursement Accounts (Medical and Childcare)
- Disability Insurance Programs
- Alternate Work Schedules
- Employee Assistance Program
- Employee Wellness Services
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Department Website: http://www.dor.ca.gov
Hiring Unit Contact:
Tuan Nguyen
(916) 558-5568
Tuan.Nguyen@dor.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Office of Civil Rights
(916) 558-5850
Civil.Rights@dor.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
