P&C Coordinator (Part-Time)

ABOUT THIS POSITION

As our P&C Coordinator you will facilitate the employee lifecycle by providing administrative support to the People & Culture team. You will provide a high level of customer service, interacting with candidates, new hires, and all members of the Aceable team. You will also be responsible for maintaining and processing HR-related paperwork, improving processes, and supporting P&C programs. Additional responsibilities include maintaining an optimal office environment, managing vendor relationships, and assisting in planning company events.

This is a part-time, nonexempt position expected to work 20-25 hours per week. This is a hybrid role, where the Coordinator will work in the Austin office between 2-3 days each week.

WHAT YOU'LL DO

• Serve as the first point of contact for employee questions and requests, escalating as necessary
• Schedule new hire onboarding and coordinate IT setup, initiate background checks, enroll in training, and provide clear communication to new hires and their managers
• Facilitate employee offboarding
• Assist with the processing of employee information, including I-9 verifications, employment verifications, and unemployment claims
• Maintain employee personnel files and process employee changes (this includes creating and sending of change letters, processing within HRIS system, and partnering with Payroll Team to ensure accuracy)
• Document workflows and procedures, and proactively find opportunities for process improvement
• Ensure each employee has the best office experience by maintaining a clean, organized and efficient workspace for employees, including ordering office supplies
• Manage vendor relationships, specifically with snack / beverage and parking vendors
• Assist in organizing and executing inclusive company events including both in-person and virtual happy hours, community service events, summer & holiday parties, and other team building and community events
• Provide administrative support for P&C projects, including engagement surveys, performance reviews, training, diversity initiatives, and more

WHAT YOU'LL NEED

• Organizational skills; detail and quality-oriented
• Ability to manage competing deadlines and changing priorities
• Impeccable time management
• Effective verbal and written communication
• Proficiency with Google and Microsoft products
• Confidentiality and a sense of discretion

BONUS POINTS

• 1+ year of experience
• Experience with Ultipro, Culture Amp, or Greenhouse

ABOUT ACEABLE

Aceable is a mobile education platform designed to create affordable, engaging, and convenient online courses available across mobile devices. Built by former teachers, NASA engineers, and those passionate about education, our team is obsessed with helping people reach their life goals and milestones through online certification.

After launching our first mobile app to provide accredited driver's ed courses, Aceable expanded into real estate education and most recently entered into healthcare education. Aceable serves hundreds of thousands of students per month, but we need your help to tackle our vision of serving millions of students per month!

Aceable has been awarded as one of the Best Places to Work in Austin for multiple years running by numerous entities, such as the Austin Business Journal, BuiltInAustin, and EqualOcean. We actively work to foster a creative, collaborative, and diverse culture whose overall mission is to impact as many student-lives as possible.

ABOUT THE PEOPLE & CULTURE TEAM

The Aceable People & Culture Team is a data-driven and results oriented team committed to an amazing Aceable employee experience. We align our strategic business objectives with our people practices and work tirelessly to support the personal and professional growth of every Ace. We are dedicated to ensuring Aceable is a compassionate, inclusive, and fun work environment.

ACEABLE PERKS

• Join one of Austin's Best Places to Work in 2022
• Competitive total rewards (base salary + bonus/stock options, if applicable)
• 401k match
• Flexible work schedule
• Wellness programs
• Our own space on the top floor of a downtown Austin building with free parking
• Weekly lunch, a fully stocked fridge, and plentiful snacks
• Company events and activities (holiday events, happy hours, volunteering)
• Free Roadside Assistance subscription
• Passionate teammates excited to help you succeed and learn
• NOTE: Our team is currently working in a hybrid work environment with flexibility to work in office or remote based on role/department

At Aceable we celebrate and support all differences. Aceable is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital, disability, and veteran status. Even if you don't think you meet every qualification listed, we'd love to review your application!

Aceable is able to hire in the following states: California, Colorado, Massachusetts, Mississippi, Nebraska, New Jersey, New York (except the Boroughs), North Carolina, Texas, Utah, and Washington.