Payroll & Personnel Supervisor

The Academic & Staff Personnel Manager has primary responsibility for the management of administrative operations for all personnel and payroll activities of the departments/units served by the Molecular Biology Group. One of these departments contain the majority of the teaching and research activities: Molecular, Cell & Developmental Biology; the Minor in Biomedical Research; and the Life Sciences Research Core Facilities. In this multi-faceted organization, payroll and personnel affairs are especially critical to teaching, research, and administrative support, which must be carried out at a high level in all areas. The major duties include planning, directing, organizing, and controlling the activities of all human resources and payroll functions for the departments/units. The Staff & Academic Payroll and Personnel Offices provide payroll preparation, processing, and monitoring; benefits orientation and analysis; work authorization determination of eligibility; personnel analyses and reports to the Chairs, Vice Chairs, faculty, and other administrators. Staff and academic employment are described and governed by UC policies, UCLA policies and procedures, College of Letters & Science policies and procedures, labor agreements, and Federal and State laws and regulations. Enforcement of these policies, procedures, regulations, and audit requirements are all critical and require close oversight.
Percentage of Time:
100%
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
15
Records
Qualifications
Required/Preferred
1. Excellent strategic planning, leadership, organizational and visionary skills to manage the human resources of complex, research intensive organization of academic departments and research and instructional units in a major research university.
Required
2. Demonstrated understanding of the organizational and operating structures of a University and its academic departments and research centers.
Required
3. Interpersonal skills to diplomatically establish and maintain cooperative working relationships with faculty, researchers, students, administrators, and staff employees to create a harmonious and productive work environment.
Required
4. Demonstrated skill in communicating effectively with faculty, staff, and students, including skill in oral and written communication, such as writing concise, logical memoranda, operating procedures, administrative reports and in-depth analytic reports.
Required
5. Demonstrated leadership ability to analyze complex issues and act to expedite decisions.
Required
6. Substantial experience in academic personnel/personnel administration/human resources and preparation and administration of monthly and bi-weekly payroll and monthly benefits.
Required
7. Demonstrated knowledge of policies, labor agreements, and procedures in the areas of academic, staff, and apprentice personnel and University labor and employee rules and regulations.
Required
8. Ability to supervise and evaluate performance of subordinates.
Required
9. Demonstrated proficiency in use of spreadsheet, data base, reporting and word processing software.
Required
10. Demonstrated ability to use and review the various UCLA records systems including UCPath, TRS, JASMINE, CDW/COGNOS and LAPSDB.
Preferred
11. Ability to work independently, accepting challenging circumstances, and taking initiative to solve problems where solutions are not always readily apparent.
Required
12. Ability to set and meet frequent deadlines.
Required
13. Skill in long- and short-term planning, data reporting, and analysis.
Required
14. Ability to motivate and organize staff, determine the objectives and establish procedures in order to complete all functions in a timely manner.
Required
15. Ability to exercise tact and discretion in matters of confidentiality. Ability to listen effectively and to deal with sensitive information.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
03-22-2024
External Posting Date: