Payroll Manager

Children's Home Society of California (CHS) is a multi-service, non-profit agency providing Early Learning and Education Programs in multiple counties in California. Come join our team and contribute your talents to supporting families, child care providers, and communities while we work together building brighter tomorrows for children today!

CHS provides a robust benefits package, which includes: 100% employer paid medical, dental, and vision coverage for eligible employees and their eligible dependents; 10% employer paid pension plan contribution for eligible employees; monthly vacation accrual; 12 paid holidays; sick leave benefits; and much more.

COVID-19 considerations: CHS cares deeply about your health and safety. CHS has established health and safety procedures for all offices and follows local, state, and federal requirements.

Work from home and hybrid schedules are available for some positions dependent on the job duties and responsibilities and are subject to applicable agency policies and procedures.

This is a Full-Time, Exempt Position

Children’s Home Society of California (CHS) is seeking an experienced Payroll Manager. As part of the Financial Services Department, this position is responsible for implementing payroll functions while ensuring pay is processed on time, accurately, and in compliance with government regulations.

Under the supervision of Children’s Home Society of California’s Director of Financial Services, the Payroll Manager will:

· Process, review, and maintain bi-weekly payroll for 225+ employees in California using the ADP Workforce Now (ADP) payroll vendor including salaries, taxes, deductions, benefits, and garnishments

· Ensure payroll is submitted accurately and by established timelines

· Monitor employee time and attendance and communicate with employees and Management Staff as needed

· Review quarterly and annual reports filed by payroll vendor, resolve discrepancies, and ensure accuracy and timeliness

· Facilitate the collection of payroll information for tax returns and all internal and external audits and reviews

· Review all ADP email messages thoroughly and advise the Financial Services and Human Resources Department management staff of upcoming changes, important updates, any other relevant information

· Research, monitor, and stay up to date with Federal/State tax and salary/hourly rate requirements to ensure adherence

· Work collaboratively with the Human Resources Department and Management Staff

· Maintain a positive relationship with the ADP payroll vendor; troubleshoot problems; and understand the software at a high level

· Identify and recommend updates to payroll processing software, systems, and procedures

· Provide training to staff designated to provide back-up payroll processing

· Develop, document, and maintain written payroll procedures

· In between payroll cycles and as time permits, assist with the overall workload of the Financial Services Department, providing support where needed

· Adhere to all agency policies and procedures, as well as applicable contractual and governmental regulations

· Maintain all records in a high-quality manner and within record protection, retention, and destruction guidelines and with the highest level of confidentiality

· Perform other duties and responsibilities as assigned

· Some evenings and weekends may be required

POSITION QUALIFICATIONS:

· Bachelor’s Degree in related field plus (5) years of relevant payroll work experience

· Prior non-profit experience preferred

· ADP experience required and knowledge of payroll compliance, regulations, and rules

· Ability to research and resolve issues with various degrees of complexity

· Ability to analyze accounting data, draw appropriate conclusions, and make recommendations

· Ability to prepare and present effective written work, provide strong attention to detail, and produce error-free work

· Excellent written and verbal communication skills, including the ability to communicate effectively with all levels of the agency staff

· Proactive self-motivator with a professional, positive, and flexible attitude

· Excellent organization skills and the ability to manage multiple projects and meet deadlines

· Ability to work both autonomously and collaboratively in a fast-paced environment with a strong work ethic

· Ability to work independently and be fully accessible during work hours, regardless of work location

· Demonstrated ability to exercise sound judgment

· Commitment to CHS’s core mission and values, and an ability to model those values in relationships with colleagues and partners

· Strong computer technical aptitude and the ability to quickly navigate through software

· Knowledge of Microsoft Office including Excel, Word, Excel, and Outlook; Knowledge of Microsoft Dynamics is a plus

· Automobile, valid driver’s license, good driving record, and automobile insurance. This requirement may be waived for some positions if another form of reliable transportation is available

· Ability to travel via surface transportation, including travel between multiple offices

SALARY SCALE:

Entry level pay for this position is $1,350.00 per week; the full pay scale is $1,350.00 to $1,579.31 per week. Advancement on pay scale is based on qualifications, such as experience and education, and eventual job performance. Excellent benefits are provided including 100% employer paid medical, dental, and vision premium coverage for eligible employees and their eligible dependents and 10% pension plan contribution for eligible employees.

For consideration, submit a cover letter and resume.

CHILDREN’S HOME SOCIETY OF CALIFORNIA IS AN EQUAL OPPORTUNITY EMPLOYER

SMOKE-FREE/DRUG-FREE WORK ENVIRONMENT

Job Type: Full-time

Pay: $1,350.00 - $1,579.31 per week

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Weekly schedule:

• Monday to Friday

Work setting:

• Hybrid work

Education:

• Bachelor's (Preferred)

Experience:

• payroll: 5 years (Preferred)

Work Location: Hybrid remote in Los Angeles, CA 90017