Payroll Manager

Scope of Position

The Payroll Manager is responsible for all elements of timely preparation and accurate weekly and bi-weekly payroll processing.The position includes coordinating and processing new hires and separations, retroactive payments, leave of absence payments, compensation changes, bonuses, commissions, and deductions. The Payroll Manager role implements payroll initiatives and projects, which requires strong technical and communication skills and the ability to manage tasks to meet Company standards and deadlines simultaneously. This Payroll Manager will partner with various departments, including Accounting, Human Resources, Production, and Sales, to achieve these goals.

Responsibilities

• Execute timely and accurately the processing of weekly and bi-weekly payroll for 500+ employees
• Process supplemental payroll and any out-of-sequence checks such as separations and corrections
• Audit timecards for accuracy and approvals and resolve timecard issues timely
• Review quarterly/annual payroll tax reports and W2s
• Ensure all local, state, and federal governmental requirements are met, such as taxes and withholdings
• Implement new regulations and policies and changes to benefits as applicable to payroll
• Assist in the management of the employee portal as it pertains to payroll, withholdings, and benefits
• Work closely with all departments to ensure accuracy in employee pay and financial reporting
• Coordinate/facilitate the offering of benefits via online enrollment and assisting in establishing rates and payments to benefit carriers
• Recommend and implement efficiencies to improve payroll processing and employee satisfaction
• Ensure data integrity in time records, pay rates, withholdings, internal financial and external third-party reporting
• Respond to auditors requests related to payroll and assist with annual financial, Workers Comp, and 401K audits
• Respond timely to payroll requests and resolve employee issues, including wage garnishments and other withholding issues
• Manage 401K activities and interact directly with the 401K provider to ensure proper handling of employees enrollment, loans, repayments, distributions, rollovers, and payroll contributions; provide yearly census and compliance testing to 401K provider; assist with the year-end filing of Form 5500
• Identify and implement process modifications based on changes in rules, regulations, emerging issues and trends
• Update and revise policies and procedures related to payroll processing as needed

Qualifications

• 5-8 years of experience processing multi-state payrolls
• Bachelors degree or equivalent combination of education and experience
• Experience with ADP Payroll Processing & Workforce Now & Kronos
• Excellent skills in MS Office with high proficiency in Excel
• HRIS knowledge experience
• Strong verbal and written communication skills, including the ability to communicate information clearly and effectively to internal and external audiences
• Strong sense of urgency and ability to handle a high volume of data with confidentiality, accuracy, and discretion
• Ability to interpret data and make decisions on that basis
• Ability to set priorities and delegate activities
• Ability to dialogue with all levels in the factory
• Computer skills, including proficiency with Microsoft Office software.
• Effective communication skills and ability to train and facilitate. Has good supervisory skills.
• Developed coaching skills