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Engineering a world of possibilities
The Student Programs Coordinator works to support and facilitate Mines’ Society of Women Engineers (SWE) efforts to create an environment where women can achieve their full potential in careers as engineers, scientists, and leaders; further the engineering profession as a positive force in improving quality of life for the global society; and demonstrate the importance of diversity.
About the Department
This position works approximately 16 hours per week. This is a term-limited position, expected to last no longer than 2 years from the date of hire. This is a hybrid work environment.
Description of Job
RESPONSIBILITIES
Primary Responsibilities Include:
Support student leadership development
Responsibilities include mentoring SWE officers, attending weekly and bi-weekly officer meetings throughout the semester, reminding students of university policies and procedures, conducting event check-ins. You'll do this by:
- Getting to know officers individually.
- Encouraging students to participate in SWE at all leadership levels and help them transition from collegiate to professional members to sustain a network of support.
- Facilitating professional development breakout session(s) during annual officer retreat, specifically on the topic of organizational structure and performance management. Additional sessions as needed based on the executive board’s needs.
- Meeting routinely with officers in preparation for their individual events; help generate ideas, provide guidance and feedback on direction and meeting monthly with section President; help generate ideas, provide guidance and feedback on direction.
Provide administrative support to professional development, socials & outreach activities
Responsibilities include acting as a link between the section and university systems, supporting event planning to maintain event quality, supporting internal and external communication and marketing and managing risk. These duties are accomplished by:
- Acting as the link between the section and the university, including key partnerships (e.g., Admissions, Mines Foundation, Career Center, Bursar/Cashier’s office).
- Setting expectations and educating student leaders on professional event planning, including event timelines, room reservations and work orders.
- Executing risk management policies and attending events where minors are present and/or where alcohol is being served.
- Supporting students in managing registration and payment forms (including scholarship waivers), editing marketing and communications for internal and external stakeholders.
- Advising the section on what they must do to remain in good standing with the university and SWE Headquarters.
- Supporting students work to update web pages, maintain email distribution list and rosters and coordinating with Mines’ Admission customer relations software (SLATE)
- Addressing difficult conversations from internal and external constituents and coordinating response.
Coordinate finances, travel, fundraising, scholarships, awards and recognition
Travel: Responsibilities include submitting travel reimbursement, creating expense reports, submitting per diem requests.
Finances: Responsibilities include reviewing budget for the year, maintaining monthly books, managing receipts and sales tax exemption, coding transactions by activity type, reconciling charges on expense reports, submitting reimbursements, tracking down unknown charges, overseeing national financial reports, creating invoices.
Fundraising: Responsibilities include editing annual fundraising newsletter (including design and layout), supporting students in printing and distributing newsletter, updating mailing lists, coordinating sponsorship opportunities and mechanisms to give, fielding inquiries from external stakeholders, depositing rebates and other donations, creating stewardship reports, meeting with Mines Foundation and student officer re: #idigmines campus-wide fundraising campaign, attending meetings with potential and current corporate donors.
Scholarships, awards and recognition: Responsibilities include updating scholarship application materials, website, announcements and evaluation rubric; managing funds and the review and selection process; creating certificates and distributing funds; editing national awards submissions; writing officer letters of recommendations for internships, scholarships, background clearances; communicating national recognitions to Mines leadership team.
Salary and Benefits
$25.30 - $26.00 per hour, approximately 16 hours per week.
Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.
All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the on-campus Recreation Center (fitness classes and training, swimming pool and more), equipment rentals through the Outdoor Rec Center, the Colorado State Employee Assistance Program (CSEAP), and backup child and elder care. Coming soon is an on-campus daycare center. For more information about benefits at Mines, go to mines.edu/human-resources/benefits.
HOW TO APPLY
Applicants must: Follow this link to apply.
- Complete an online application (personal information, demographic information, references, veteran status)
- Upload a resume or CV
- Upload a cover letter
This posting will close March 31, 2024 at 11:59 p.m. Applications will not be accepted after that date.
?References will not be contacted until later in the selection process and you will be informed before that contact is made.
Mines welcomes everyone to our team; in your application, please feel free to note which pronouns you use (For example - she/her/hers, he/him/his, they/them/theirs, etc). If you need reasonable accommodation at any point in the application or interview process, please let us know.
Successful Completion of a Background Investigation is Required for this Position.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Qualifications:
- Experience working with students from diverse backgrounds and a demonstrated commitment to improving access to higher education for under-represented groups.
- Demonstrated experience coordinating events and programs and managing people.
- Demonstrated leadership skills including problem solving, decision-making, solution orientation.
- Experience and knowledge about gender and diversity, equity and inclusion issues.
- Experience with resource management and budgeting.
- Experience working in teams, relationship building and partnership development.
- Excellent written and verbal communication and interpersonal skills.
Supplemental Information
ABOUT MINES & GOLDEN, CO
When the world looks for answers, the world looks to Mines.
Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023).
Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.
At the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size.
That size – roughly 7,000 undergraduate and graduate students – also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact.
Community Alliance groups bring together employees for professional development, networking, cultural awareness and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus – nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.
And don’t get us started on our hometown. We are located in the heart of Golden, Colorado -with its charming historic downtown and nearby hiking trails – and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play.
Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a diverse and inclusive community, where our different perspectives, experiences and cultures enrich the educational and work experience?
Look to Mines.
Equal Opportunity
Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.
Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.
Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.
Colorado's premier engineering and applied science university for 150 years and counting
