Payroll Assistant

Rincon Consultants, Inc. is seeking a part-time Payroll Assistant to join our People and Culture team! This role will be responsible for supporting our payroll department in various administrative tasks related to time & labor tracking and audit, which include, payroll processing, ensuring accuracy, timeliness, and compliance with company policies and regulations. This is an excellent opportunity for someone looking to start their career in payroll administration and gain valuable experience in a dynamic work environment. This position will be 25 hours per week (5 hours per day, Monday – Friday). This role offers the flexibility to work from any of our 13 offices and the opportunity for a hybrid/remote work setup within California. Preferred Regions/Offices: Carlsbad, Fresno, Los Angeles, Monterey, Oakland, Palm Springs, Riverside, Sacramento, San Luis Obispo, San Diego, San Jose, Santa Barbara, and Ventura.
Overview of Key Duties and Responsibilities:

• Assist in the preparation, processing, and distribution of payroll for employees
• Input data accurately into the payroll system, including new hires, terminations, timekeeping records, and adjustments
• Verify accuracy of timesheets, commissions, bonuses, and other payroll-related data
• Address payroll-related inquiries from employees and managers in a timely and professional manner
• Maintain accurate and up-to-date payroll records, including employee information, tax withholdings, and deductions
• Respond to employment verification requests (written and verbal)
• Reviewing and manage timesheet change requests
• Ensuring reoccurring earnings and deductions are correct and maintained
• Manage employee time off request system
• Generate standard payroll reports and assist in the analysis of payroll data as needed
• Identify and resolve discrepancies in payroll records and reports
• Reconcile Time & Labor reporting with client billing

This Job Might Be For You If You Have The Following:

• High school diploma or equivalent; Associate's degree in Accounting, Finance, or related field preferred
• Minimum of two (2) years professional experience
• Prior experience in payroll administration or accounting is a plus but not required
• Excellent verbal, interpersonal and written communication skills
• Strong attention to detail and accuracy in data entry and record-keeping
• Basic understanding of payroll processes, tax regulations, and accounting principles
• Computer literate with proficiency in Microsoft Office applications, especially Excel, Word, and Outlook
• Strong organizational and time-management skills
• Exercises good judgment and maintains strict confidentiality
• A team player with the ability and willingness to pitch in as needed in other areas

Rincon Consultants, Inc. is an award-winning leader in providing quality environmental consulting services throughout California and is recognized as a ‘Best Environmental Services Firm to Work For’ by the Zweig Group. We partner with clients in sectors such as transportation, energy and infrastructure, sustainability, climate change, oil and gas, water, commercial, private development, and government. Our 400+ associates in 13 offices located in Northern, Central and Southern California are dedicated professionals who combine their passion with our purpose.
The base salary range for this part-time position is $25.00-$29.80 per hour. At Rincon, our salary ranges are based on market median of similar jobs, according to third party salary benchmark surveys. The base pay that is actually offered will take into account internal equity and also may vary depending on the candidate’s job-related knowledge, skills, and experience.
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Rincon Consultants, Inc does not accept unsolicited applicant/candidate resumes from search firm recruiters and/or temporary agencies that do not have a signed contract and specified work order with Rincon Consultants. Further, such resumes received will be deemed the sole property of Rincon Consultants and no fees will be paid in the event Rincon Consultants subsequently hires such individual. Rincon Consultants is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

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