Part-Time Administrative Assistant

Faro Health aims to improve lives by helping life sciences companies answer complex clinical questions, simply, efficiently and effectively. Our software platform is used to orchestrate complex clinical development with a single source of truth. It brings words, data and teams together, empowering researchers to design more intelligent trials, master complexity and reach milestones faster.

We are seeking a detail-oriented and organized individual to join our team as a Part-Time Administrative Assistant. This role primarily involves providing administrative support in calendaring, finance, and various ad-hoc tasks. The ideal candidate will demonstrate strong communication and multitasking skills. This person will work approximately 20 hours per week with one day in the office required.

Requirements

Duties and Responsibilities

Calendaring:

• Manage and update executive calendars, scheduling appointments, meetings, and events.
• Coordinate meeting logistics, including room bookings and conference call setups.
• Ensure timely reminders and follow-up on appointments.

Finance Support:

• Assist in basic accounting tasks such as posting vendor invoices, recording bank transactions, and tracking employee expenses.
• Maintain accurate records of financial transactions and documentation.
• Collaborate with the finance team to ensure compliance with internal policies and procedures.

Administrative Support:

• Handle incoming calls and correspondence, redirecting inquiries as necessary.

Company/Conference Events:

• Assist in the planning and execution of company events, including team-building activities, holiday parties, and celebrations.
• Coordinate event logistics such as venue selection, catering, invitations, and transportation arrangements.
• Collaborate with team members to develop event themes, agendas, and activities.
• Manage RSVPs, track attendance, and ensure smooth event operations on the day of the event.
• Assist with post-event follow-up, including gathering feedback and documenting expenses

Ad-Hoc Tasks:

• Provide support on various projects and initiatives as assigned by the management team.
• Manage office food, drinks, supplies.
• Adapt quickly to changing priorities and assist with any urgent tasks as they arise.

Qualifications

• Proven experience in an administrative role, preferably in a corporate environment.
• Proficiency in calendar management and scheduling software (e.g., Google Calendar, ZOOM, Teams).
• Experience with Google Drive
• Basic understanding of financial principles and experience with financial record-keeping.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent communication skills, both verbal and written.
• High level of discretion and confidentiality when handling sensitive information.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software applications.

Benefits

Salary

• Hourly rate for this position is up to $28.85/hour
• Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training

Benefits

• Flexible work hours
• Hybrid work environment
• Retirement Plan (401K)
• Office Gym Access
• Complementary Office Snacks
• Employee Restaurant Discounts