Executive Assistant

The Executive Assistant will be responsible for managing the schedules and communications of key R&D executives. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements. He/She will be responsible for administrative duties. They also filter and prioritize client visits, partners or phone calls, and communicate on behalf of the executive they support.

Other responsibilities include:

• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

• providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf

• Maintaining comprehensive and accurate records

• Performing minor accounting duties

• Answering phone calls in a polite and professional manner

• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department

Requirements:

• 5+ years of experience supporting administrative functions at the executive level

• Current Experience in a semiconductor company or technology company is required

• Ability to thrive in a fast-paced environment and operate with a high sense of urgency

• Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads

• Ability to observe strict confidentiality in all aspects of services provided

• Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients

• Highly developed written communication skills, including report writing, presentations, email correspondence and verbal communication skills, particularly in dealing with people of diverse backgrounds

• Advanced experience in in Microsoft Windows operating systems and Microsoft Office applications including Microsoft Word, PowerPoint, Excel, and Outlook

• Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through

• Proven ability to work independently

• Project management skills

• Strong organization and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one’s own workflow

• Demonstrated ability to meet project deadlines

• Ability to effectively exercise discretion and judgment in handling confidential/proprietary information

• Ability to anticipate needs, resourcefulness and responsiveness are essential

• Ability to consistently strive for excellence and exercise good judgment.

• Dependability, dedication, resourcefulness, and independence

Location:

• This is a hybrid role. You will be in the office 2-3 days a week and work from home the remaining days each week. Position is open to those already residing in the greater San Diego area. No relocation is available. This job cannot be 100% remote.