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Job Description
The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self- sufficiency as quickly as possible.
Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services, the Human Resources Administration, and the Department of Homeless Services through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client centered workforce.
Human Resources Solutions (HRS)/ Personnel Action Request (PAR) Unit is recruiting for one (1) Principal Administrative Associate III to function as a PAR Coordinator, who will:
-Prepare pre-audit PAR packages for transmittal to OMB for approval.
-Prepare post audit PAR packages for transmittal to the Mayor's Office.
-Maintain follow-up on submission, prepare justification letters along with other PAR documentation, ensure that all Agency approvals have been obtained and annotates and distributes City Hall approval.
-Research and prepare written responses to City Hall for requests of additional information on PAR submissions.
-Respond to inquiries and provide additional documentation to help resolve discrepancies.
-Prepare memoranda and revise PAR pages in response to questions and discrepancies from City Hall.
-Review documentation to ensure that all internal agency approvals have been obtained.
-Obtain approval from the Department of Citywide Administrative Services (DCAS) for managerial actions involving; level IV and above, designated title level IV, and recruitment.
-Update and maintain statistical data on submission and maintain statistical data on all PAR activity, including the preparation of monthly and on-demand reports.
-Prepare PAR cover letters for administrative review.
-Forward PARs to oversight agency upon receipt of commissioner signoff.
-Control forms, submit and monitor submission of HRA personnel request forms to oversight agencies for review/approval.
-Generate PAR page from Personnel Action Tracking Systems (PATS) and update PAR release date to oversights.
-Maintain the Personnel Action Tracking Systems as it applies to PAR activity by ensuring all data are accurate and up to date.
-Generate summary reports from the Personnel Action Tracking Systems.
-Review reports to ensure that the information is accurate, thorough, and complete.
Qualifications
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Job Description
The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self- sufficiency as quickly as possible.
Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services, the Human Resources Administration, and the Department of Homeless Services through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client centered workforce.
Human Resources Solutions (HRS)/ Personnel Action Request (PAR) Unit is recruiting for one (1) Principal Administrative Associate III to function as a PAR Coordinator, who will:
-Prepare pre-audit PAR packages for transmittal to OMB for approval.
-Prepare post audit PAR packages for transmittal to the Mayor's Office.
-Maintain follow-up on submission, prepare justification letters along with other PAR documentation, ensure that all Agency approvals have been obtained and annotates and distributes City Hall approval.
-Research and prepare written responses to City Hall for requests of additional information on PAR submissions.
-Respond to inquiries and provide additional documentation to help resolve discrepancies.
-Prepare memoranda and revise PAR pages in response to questions and discrepancies from City Hall.
-Review documentation to ensure that all internal agency approvals have been obtained.
-Obtain approval from the Department of Citywide Administrative Services (DCAS) for managerial actions involving; level IV and above, designated title level IV, and recruitment.
-Update and maintain statistical data on submission and maintain statistical data on all PAR activity, including the preparation of monthly and on-demand reports.
-Prepare PAR cover letters for administrative review.
-Forward PARs to oversight agency upon receipt of commissioner signoff.
-Control forms, submit and monitor submission of HRA personnel request forms to oversight agencies for review/approval.
-Generate PAR page from Personnel Action Tracking Systems (PATS) and update PAR release date to oversights.
-Maintain the Personnel Action Tracking Systems as it applies to PAR activity by ensuring all data are accurate and up to date.
-Generate summary reports from the Personnel Action Tracking Systems.
-Review reports to ensure that the information is accurate, thorough, and complete.
Qualifications
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
