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SalaryJob Description
POSITION:Elementary Operations Coordinator
REPORTS TO:Director of Campus Operations
POSITION TYPE: 12-month
START DATE: 23-24 School Year
COMPENSATION: $19.86 - $24.69
EVERY OPPORTUNITY STARTS WITH A YES
Great schools begin with great people who believe every day is an opportunity to make a difference. At YES Prep, you have an opportunity to join a family of diverse educators who are leveling the playing field by providing opportunities for a high-quality, college-forward curriculum while also ensuring our students feel supported through their academic journey and empowered to lead choice-filled lives. YES Prep is more than a family of public charter schools, it’s the future of public education—it’s an opportunity to say, “Yes, you can!
Our campuses are advancing educational equity. Some quick stats about us:
- 18,000+ Students
- 2,100 Team Members
- 17 Secondary Campuses
- 6 Elementary Campuses
- 92% Students Who Qualify for Free/Reduced-Price Lunch
- 96% Hispanic & African-American Students
- 97% Students Who Are Accepted to a 4-Year University
- 88% First-Generation College Students
- Top 100 High Schools in the Nation, U.S. News & World Report
We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options, like KIPP Texas-Houston and IDEA Public Schools, within Houston’s city limits serving our increasing population. We are a rapidly growing organization, committed to creating life-changing opportunities for over 23,000 students by 2025.
THE ROLE
When you join the YES Prep team, some of the exciting work and responsibilities will include:
Intentional recruitment efforts resulting in campus applications
- Creating and leading recruitment and enrollment efforts for your campus, acting as the liaison between campus personnel and Home Office on all lottery-related issues;
- Create a campus specific recruitment plan and coordinate all recruitment efforts
- Execute student recruitment strategies that target families with school-aged children within a 5-mile radius of the assigned campus
- Build relationships with community partners in order to build brand awareness
- Build community connections by attending community events, fairs, tabling events and getting to know the community on regular basis
- Collaborate with other campus staff on recruitment and engagement events to greet and nurture relationships with new families.
- Maintain and cultivate a solid waitlist after lottery by providing communication and sustained recruitment efforts
Campus maintains or is above enrollment
- Offer seats in a timely manner and make all efforts to ensure campus is at enrollment year around
- Monitor quality of applications submitted and resolves issues in a timely manner
- Ensure all new families are effectively on-boarded from the time they apply with ongoing communications and invitation to tours and/or open houses.
- Monitor progress towards goals and make meaningful and timely adjustments in order to meet enrollment benchmarks
- Ensuring compliance with all state, federal and organizational policies and procedures with regards to student data;
- Lead the planning execution of specific new student interactions to help students get acclimated to the campus culture and expectations in a way that is inviting and engaging
- Lead the planning and execution of specific new parent events to welcome the new parents to the campus and helps them integrate and get acclimated to the campus culture and expectations
- Share information about YES Prep programs, including Academic, SEL & Special Populations programs. Seek answers to family questions from campus & Home Office staff.
- Lead the work of ensuring 100% of new students and families receive high quality on-boarding
Campus maintains or is above ADA
- Calling absent students’ guardians in an effort to get students to school quickly and determine 1) why the student is absent, 2) if there is anyone to bring the student to school and 3) inform the guardian of the consequences of the student not attending school regularly;
- Execute a daily tardy system with students and input tardy information into database
- Playing an active role in the Attendance Committee meetings and collaborating on foundational attendance incentives
Execute positive internal and external communication
- Providing and/or supervising the creation of required reports for all school operations including, but not limited to, funds accounting, coverage, duty systems, meals, and transportation;
- Serve as point of contact for daily facility and custodial needs on campus;
- Assisting the Director of Campus Operations with the supervision of the school’s auxiliary services – transportation, food service, and vendor relationships;
- Conduct bus counts, share bus routes and communicate with parents any transportation changes;
Campus Safety is prioritized 100% of the time
- Helping to create duty schedules for arrival, dismissal, breakfast and lunch to maximize student safety
- Assisting in maintaining office security: I.D. badges provided to all employees and students;
- Taking all necessary and reasonable precautions to protect students, equipment, materials, and facilities;
- Assisting the Director of Campus Operations with monthly safety drills and support personnel in an emergency;
- Create and distribute transportation tags for all students;
- Conduct reoccurring bus counts with fidelity;
- Assisting with coverage of front desk as needed, including warmly greeting and assisting all visitors, answering and processing all incoming calls in an efficient and rapid manner;
- Training will be provided to serve as the medical designee back up for minor student issues and concerns as they arise on campus;
- Ensure all locations on campus are free of clutter and well organized ready to receive visitors;
Specific measurable system implementation
- Ensure all locations on campus are free of clutter and well organized, ready to receive visitors
- Assisting with coverage of front desk as needed, including warmly greeting and assisting all visitors, answering and processing all incoming calls in an efficient and rapid manner;
- Coordinate logistics for student field trips including updating the campus calendar, scheduling transportation and meals;
- Thinking strategically about operational systems and providing recommendations for increased efficiency, staff satisfaction and preserving data integrity;
- Overseeing daily administrative operations and resolving problems related to day-to-day operations of the Front Office;
- Assisting the Director of Campus Operations with the setup of the courses, staffing and locations of the master schedule in both excel and Skyward;
- Be familiar with how to read and audit student schedules;
- Checking and reviewing a variety of data for accuracy, completeness, and conformance to established standards and procedures;
- Additional duties as assigned.
THE PERSON
We seek staff with diverse backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:
MUST HAVES
- 1-3 years of business, operational, or managerial experience
- Ability to analyze, develop, establish, and maintain efficient office workflow
and administrative processes
- Ability to maintain the highest level of confidentiality
- Ability to exercise excellent judgment in decision-making
- Belief in and commitment to the mission and core value of YES Prep
- Openness to giving and receiving frequent feedback
- Ability to maintain emotional control under stress
- Ability to work urgently in a fast-paced and results-oriented environment
- Ability to juggle multiple tasks and initiatives at once
- Demonstrated ability to work on a team
- A dedication to learn, grow, and develop as a professional
NICE TO HAVE
- Knowledge of finance, accounting, budgeting, and cost control procedures
- Knowledge of the laws, rules, procedures, and programs specifically related to the business operation of public schools in Texas
THE MUST HAVE BELIEFS
- Belief in and commitment to the mission and core value of YES Prep Public Schools
- Desire to disrupt systemic status quos in education
- Willingness to go above and beyond to disrupt said status quos
- Passion to develop resiliency through a relentless pursuit of jaw-dropping results
- Conviction that high expectations + high accountability = high performance and high growth
THE PERKS
- Compensation – This position is a non-exempt, hourly position; offers commensurate with experience.
Health and Supplemental Insurance – A $0 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.
Retirement Plans – Participation in Teacher Retirement System of Texas and a 457b Retirement Plan.
Paid Time Off – Employees working 20+ hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar.
Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid at 100%, based on eligibility and tenure.
- Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.
- Award Winning Culture– The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston’s Best Place to work in 2018, 2019, and 2021. We won the 2012 Broad Prize for Excellence in Urban Educationand were a 2016 finalist as well.
WE ARE DEEPLY COMMITTED TO EQUITY & DIVERSITY
YES Prep strives to recruit a diverse team of leaders. We believe there is a transformative academic and social benefit for students when their teachers and leaders reflect a diversity of backgrounds. Ninety-five percent (95%) of staff members agree that the organization provides a welcoming environment given their background and identity according to our latest system survey.
YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.
