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Form of workJob Description
The Dallas Symphony Association has a rare and exciting opportunity for an articulate and mature individual to serve as the Artistic Operations Coordinator. This position manages, as part of the DSO’s Artistic Operations team, the servicing for all guest artists and guest conductors for Pops, DSP and Classical weeks, from their arrival in Dallas to departure. This involves serving as the logistical point of contact for guest soloists and conductors while in town, providing ground transportation as needed, and tending to any hospitality needs the artists may have or require by contract while in town with the DSO. This does not include servicing for the Music Director.
Duties include (but are not limited to):
Logistical Details
- Plan and follow-through with the implementation of all servicing and hospitality details for all guest artists at the DSO, ensuring a smooth and successful operational outcome for all rehearsals and concerts during the artist’s engagement in Dallas.
- With Director of Orchestra Operations and Pops Programming, Senior Manager of Artistic Administration, and Manager of Artistic Operations and Touring, work collaboratively - in compliance with guest artists’ contracts – to ensure that all logistics and servicing requirements for all guest artists are accurate and provided in a timely manner.
- Book travel, hotel and ground transportation, and prepare itineraries for all guest artists and guest conductors involved with Pops and DSPs specifically, and process finance payments for those artists specifically.
Composers
- Book travel, hotel and ground transportation, and prepare itineraries for all visiting guest composers and DSO composer in residence.
- Coordinate any events or workshops for composers while in Dallas with the rest of the team.
Development
- Work collaboratively with the DSO Development team for any guest artist requests to donor or board events.
- Manage the overall schedule for all guest artists involved with Development events each season and ensure that the details are clearly communicated to the person creating the itinerary for the artist involved or detailed clearly on the itinerary if a Pops or DSP artist and being created by the Artistic Operations Coordinator directly.
Concert Duty
- As assigned, to include at least one classical concert, or Pops concert, or DSP concert, or DSO On the Go, or Organ Recital, or Christmas Holiday concert, as needed per week.
- Other Artistic Operations duties as assigned by Director of Orchestra Operations and Pops Programming or by Vice President of Artistic Operations
Other
- Provide ground transportation for guest artists to press events, lunches, special events, run-outs and to and from rehearsal, as required.
The qualified candidate will have a Bachelor's degree as well as knowledge of and some working experience in the world of the performing arts. The ideal candidate will be a polished, well-spoken, knowledgeable person with professional personal presentation who can easily converse with our artists for extended periods of time.
Other requirements include:
- Reliable and presentable car ground transportation and the ability to lift guest artist baggage/suitcase into or from a car trunk,
- Familiarity and experience in using Microsoft Office Suite programs and OPAS, and
- Evening and weekend availability.
The Dallas Symphony provides excellent benefits, free parking, and tickets when available. Please apply by April 5, 2024. No phone calls, please.
