Operations Administrative Assistant Job

The Operations Administrative Assistant is responsible for providing support to the Senior Director of Operations and Assistant General Manager of Operations. It is also the primary support role for all PACCAR Parts Division MRO purchasing activity.

• Handles all aspects of MRO purchasing, including logging requests, routing for electronic approval, auditing purchase requisitions, training others on purchase order process, and upholding PACCAR Parts Division MRO policy.
• Provides administrative support for the Senior Director of Operations and Assistant General Manager of Operations, including phone coverage, travel logistics, and coordinating meetings as needed.
• Administrative ownership of the PDC Performance Rating (PPR) process, including monthly exceptions, metric auditing, and coordinating information flow across multiple distribution centers and management. Additional ad-hoc support for Operations Analytics & Systems Manager.
• Works with Corporate Purchasing related to supplier contracts and purchase orders.
• Manages business card orders and copier maintenance contracts for division office.
• Maintains certificates of insurance for division office.
• Ad-hoc process improvement projects with other departments as assigned, including utilizing Six Sigma.
• Oversight, coordination, and negotiation of Operations Management department annual service agreements, including supplies, equipment, and technology services.
• Maintains the PACCAR Parts Operations internal web site, DealerNet, and SupplierNet with operations information, including freight policy and customer service updates. 
• Provides back-up support for Front Desk receptionist duties as needed.
• Map project timelines on project management software.  Develop and record task details with project members and due dates on Gantt chart.
• Track project progress to timeline date and highlight any lateness or dependency issues, follow up timing with project members.  Coordinate progress of project through participating in project meetings or individual discussions, update project planner accordingly. 

• Bachelor's Degree in an applicable field (Supply Chain, Business, Marketing, Accounting, etc.) required. MBA or MS is a plus.
• Ability to multi-task and rapidly shift priorities.
• Excellent written and verbal communication skills.
• Ability to accurately perform detailed work with numerical data.
• Strong PC skills including Microsoft applications (Word, PowerPoint, Excel, Access).
• Self-directed and able to address multiple priorities within a dynamic and technical work environment
• Highly organized.
• Experience with TDFSS, DMAIC, and LEAN Six Sigma principles desired. Six Sigma training is a plus.
• Familiarity or experience with Tableau or PowerBI is a plus.
• Experience with Project Management is a plus.
• Ability to communicate in Spanish, French, or Portuguese is a plus.

As a U.S. PACCAR employee, you have a full range of benefit options including:
    401k with up to a 5% company match
    Fully funded pension plan that provides monthly benefits after retirement
    Comprehensive paid time off - minimum of 10 paid vacation days (additional days are provided with additional seniority/years of service), 12 paid holidays, and sick time 
    Tuition reimbursement for continued education 
    Medical, dental, and vision plans for you and your family
    Flexible spending accounts (FSA) and health savings account (HSA)
    Paid short-and long-term disability programs
    Life and accidental death and dismemberment insurance
    EAP services including wellness plans, estate planning, financial counseling and more
    This position is also eligible for a holiday gift.

At PACCAR Parts, we value talent and promote growth and development. We carefully consider numerous compensation factors, including your education, training, and experience. The salary range for this is $55,400.00 - $83,100.00 annually. Additionally, this role is eligible for a full range of benefit options listed above. 

    PACCAR Parts is an eVerify Employer.
    PACCAR is an Equal Opportunity Employer/Protected Veteran/Disability.
    PACCAR has success with diverse teams of employees working together to achieve excellent results. Having a diverse and inclusive work environment ensures PACCAR has the talent needed to conduct business today and in the future by leveraging different backgrounds, skills, and viewpoints. We believe diversity in the workplace increases innovation, results in better decisions and increases employee engagement.

PACCAR Parts operates a network of parts distribution centers offering aftermarket support to Kenworth, Peterbilt and DAF dealers and customers around the world. Aftermarket support includes customer call centers operating 24 hours a day throughout the year and technologically advanced systems to enhance inventory control and expedite order processing.

PACCAR is a Fortune 500 company established in 1905. PACCAR Inc is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally recognized brands such as Kenworth, Peterbilt, and DAF trucks. PACCAR is a global technology leader in the design, manufacture and customer support of high-quality light-, medium- and heavy-duty trucks under the Kenworth, Peterbilt and DAF nameplates. PACCAR designs and manufactures advanced diesel engines and also provides customized financial services, information technology and truck parts related to its principal business. 
 
Whether you want to design the transportation technology of tomorrow, support the staff functions of a dynamic, international leader, or build our excellent products and services - you can develop the career you desire with PACCAR. Get started!