Onboarding Specialist (Admin Ofcr 3)

#CA–SS

The Onboarding Specialist for the Department of Surgery reports directly to the Chief Administrative Officer. This position will serve as the Onboarding Specialist for staff and faculty. This position serves as a subject matter expert on executive support functions. This position will be assigned complex analytical duties and will be tasked with providing guidance and input based on policies and established guidelines. Must have the skill and knowledge to make decisions and recommendations that may deviate from the norm. Will perform operational level analysis to identify relevant concerns, factors, patterns, tendencies, and review of relevant information in order to make decisions and carry out assignments. Determines and locates sources for collecting information to develop administrative staff procedure manuals, guides and training tools. Will provide innovative and creative recommendations to resolve routine and non-routine problems and identify areas for improvement, make suggestions, and implement changes. Will require interactions with internal and external contacts within the UC Davis community and will take the lead on managing department-wide projects and seeing them through to completion.

Apply By Date

04/11/2024; Interviews and recruiting process may occur at any time

Minimum Qualifications

• Demonstrated experience working in an environment that requires a strong degree of confidentiality, integrity, and good judgment.
• Experience and working knowledge of UC Path, Peopleadmin, Aggie Service, Ecotime, Aggie Buy, Aggie Travel, Travel and Entertainment policies.
• Knowledge of UCD/UCDH policies and Compliance policies.
• Strong analytical skills to evaluate problems, streamline processes, review policies to make decisions, provide recommendations, and develop justifications to resolve problems.
• Demonstrated leadership skills sufficient to effectively recruit, select, train, direct, motivate, evaluate, and recommend corrective action to staff/personnel.
• Strong oral and written business communication skills to produce concise and direct communications, collaborate with a variety of people at all levels of the organization and deal with complex, difficult, and or sensitive topics.
• Knowledge and experience with but not limited to, human resources management and payroll systems, Microsoft Suites, internet, email systems, timekeeping and etc.

Preferred Qualifications

• Experience with UC Davis policies and procedures and collective bargaining contracts for staff and students.
• Experience and leadership skills to effectively train, and motivate staff.
• Thorough knowledge of a variety of Human Resources functional areas including but not limited to, employee relations, classification, recruitment and selection, compensation, documentation, performance management, and in-depth knowledge of integrated leaves of absence.
• Knowledge of FMLA, CFRA, Disability, ADA, and Worker’s Compensation, pregnancy leave and other types of leaves of absences.

Department Description

The Department of Surgery encompasses a wide variety of surgical specialties. These include bariatric surgery, burn surgery, colorectal surgery, cardiothoracic surgery, gastrointestinal surgery, hepatobiliary surgery, endocrine surgery, pediatric surgery, plastic surgery, transplant surgery, trauma, acute care and surgical critical care surgery, vascular surgery, and oncologic surgery. The Department’s extensive surgical expertise, in combination with ongoing teaching and research activities, provide ample resources and advanced surgical techniques for patient care.

Position Information

• Salary or Pay Range: $2,770.11 - $5,022.99
• Salary Frequency: Biweekly
• Salary Grade: 22
• Payroll Title: ADMIN OFCR 3
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: 8AM – 5PM, Monday – Friday
• Location: North Addition Building
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: On-Site
• Eligible for Referral Payment: No

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our handy Benefits Summary and our Benefits Page

• High quality and low-cost medical plans to choose from to fit your family’s needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• 14 paid Holidays annually
• Paid Time Off begins at 24 days accrued per year
• Sick Leave
• Continuing Education (CE) allowance and Education Reimbursement Program
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness program and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands and Work Environment

• May be required to work a flexible schedule.

Special Requirements

• This position is a critical position and subject to a background check and drug screen. Employment is contingent upon successful completion of background investigation including criminal history, identity checks and drug screen.
• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere