Office Receptionist/ Coordinator

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day!

Join a global professional services leader. We are committed to solving the world’s biggest challenges in the areas of water, energy, and urbanization.

Our administrative team is looking for an entry level Office Receptionist/Coordinator to help support the Mid-Continent Region as we continue to grow. This opportunity is a full-time on-site position based out of our Houston, Texas office. As the Office Coordinator/Receptionist, you will play a pivotal role in maintaining a welcoming, professional, and efficiently run office environment. Your primary objective includes managing front desk operations, providing exceptional customer service, and supporting the smooth functioning of our office. Additionally, you will assist in organizing meetings, coordinating office tasks, and collaborating on administrative projects. This role is crucial in fostering a positive experience for clients, employees, and guests, while supporting the day-to-day operational needs of our team.

Bring your curiosity and passion to the technical challenges we solve at GHD. Then see how everyone gets behind you.

With commitment, there’s no idea too big, no dream too far. We strive to create opportunity for all. Giving you leading training and development programs to accelerate your growth.

Come and see where your career can take you and the impact your commitment can make.

Let's solve the big problems together.

That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life.

Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you.

Specific responsibilities will include:

• Greeting clients, guests, and employees as they arrive at the office, creating a welcoming and professional environment while ensuring each office arrival possesses the proper credentials for entry into the suite.
• Answering incoming phone calls promptly and directing them to the appropriate department or individual or take messages as necessary.
• Handling correspondence as directed including, but not limited to: copying, scanning, emailing, creating mailing labels, preparing and packaging FedEx/USPS shipments, distributing incoming invoices.
• Managing office supply inventory, restocking as necessary, and coordinating with the administrative team to ensure smooth office operations.
• Performing light housekeeping duties in the office kitchen and meeting spaces.
• Managing access control, sign-in sheets, and visitor badges for security purposes.
• Supporting coordination of in-office trainings, meetings, and meals.
• Supporting meeting and conference room bookings.
• Supporting department managers with onboarding tasks and scheduling other trainings as needed.
• Collaborating across the business on various projects and tasks when necessary.
• Entering and updating data utilizing Microsoft Excel spreadsheets and reports.
• Maintaining electronic and paper filing systems.
• Coordinating building maintenance tasks when necessary.
• Working cohesively as a team within the office; assisting team members as needed.
• Performing administrative tasks related to equipment and vehicle inventory when necessary.
• Supporting the completion of employee expense reports and travel arrangements when necessary.

For success in this position, you will possess the following skills and qualifications:

• Minimum of a High School Diploma or GED required.
• Prior experience as a receptionist or similar office support experience in a professional office environment is preferred.
• Professional attitude and positive work ethic.
• Ability to work with little supervision and achieve superior results.
• Strong attention to detail and accuracy.
• Ability to handle difficult situations and work well with multiple instructions and directions.
• Excellent organizational skills with ability to multi-task and prioritize to meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Adobe PDF Writer).
• Experience using Concur and Salesforce preferred, but not mandatory.
• Proficiency in using office equipment, including phone systems, printers, label makers, etc.
• Strong written and verbal communication required.
• Ability to maintain confidentiality in all matters of correspondence, telephone messages and personal and professional conversations.
• Strong problem-solving skills and the ability to handle challenging situations with composure.
• Excellent interpersonal skills and adaptability in communicating and collaborating with diverse personality types and backgrounds.

As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, creed, religion, national origin, citizenship, color, sex, sexual orientation, gender identity, age, disability, marital status or veteran status.

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