Address
Form of work
SalaryWe are seeking an intelligent, experienced Executive Administrative Assistant to provide detail oriented administrative and bookkeeping support for a small management company. If you like performing a variety of tasks from office administration to calendar scheduling, project management, banking duties, and think playing in spreadsheets is fun, we have a great opportunity for you.
Responsibilities
Actively manage the CEO's email, calendar and task list, schedule meetings and manage calendar sharing.
Independently manage small projects within appropriate timeframes and with great attention to detail.
Screen calls and respond to letters & e-mails on CEO’s behalf.
Coordinate meetings, manage meeting material and maintain meeting notes.
Manage office mail, bank deposits and supply maintenance
Minor bookkeeping tasks including reconciling business bank accounts and credit card statements
Format contracts in MS Word. Maintain complex Excel spreadsheets as directed.
Skills
- Excellent computer skills are essential. Ability to create and implement Excel spreadsheets is non-negotiable.
- Experience as an executive administrative assistant
- Proficiency in English
- Exemplary attention to detail and time management
- Ability to multitask and prioritize daily workload
- Capable to succeed in an entrepreneurial, small company environment
- Discretion and confidentiality
Job Type: Full-time
Job Type: Full-time
Salary: $80,000.00 - $100,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: Hybrid remote in San Juan Capistrano, CA 92675
