Executive Assistant/Office Manager

Executive Assistant/Office Manager

Landing International – Los Angeles, CA

Landing International is a B2B technology company committed to creating greater diversity in beauty retail and beyond. Our award-winning SaaS sales enablement tools were designed to solve many of the hurdles that prevent brands from succeeding in stores–creating greater opportunity for brands, retailers, and the beauty advisors that interact with customers every day on the sales floor. Named one of Fast Company’s most innovative companies of 2022, we work closely with over 400 beauty and skincare brands and nearly 100 leading global beauty retailers including Ulta, Target, Nordstrom and JCPenney.

Job Type:

• Hourly: $25.00/hour
• Option Grant
• Full Time, In-office

Roles & Responsibilities:

• Executive Assistant to the CEO - 65%
• Calendar Management: Maintain complex calendars through proactive and organized coordination of CEO's schedule across time zones.
• Expense Management: Oversee expense reporting and reimbursement processes for the CEO and liaise with the accounting department for invoice processing.
• Company PR: Responsible for award submissions, press initiatives, and public relations activities to enhance the Company's profile.
• Document Preparation and Management: Handle the creation and editing of various documents, including reports, memos, and presentations at the direction of the CEO
• Research and Analysis: Strong research skills are essential for conducting thorough research projects and compiling data for executive review and presentation.
• Social Media Management: Support CEO social media accounts
• Expense Management: Oversee expense reporting and reimbursement processes for the CEO and liaise with the accounting department for invoice processing.
• Office Manager - 35%
• Facility Management: Manage office space and facilities, parking, security, general maintenance and supplies inventory.
• Travel Arrangements for the Company: At the request of the executive team - support travel bookings, including flights and accommodations, and handle any necessary changes or cancellations.
• Team: Coordinate monthly team lunches and Company annual meeting; support parking needs for the team; support facilities set-up for new hires; coordinate all in-office meetings with external partners.

Skills / Requirements:

• Minimum of 2 years of experience in an executive support role.
• Exceptional organizational skills and meticulous attention to detail.
• Strong communication abilities, with proficiency in writing clear emails and reports.
• Unwavering reliability in handling confidential information.
• Computer proficiency, particularly with Microsoft Office and Google Workspace.
• Ability to remain composed and adaptable in unforeseen situations and shifting priorities.
• Graphic Design (Preferred)
• Education: Associate (Preferred)

Job Type: Full-time

Pay: $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• PROMPT:

CEO will be heading to Las Vegas for Cosmoprof, a beauty tradeshow
CEO will arrive the day before the tradeshow and leave on the last day
No other Company team member will be attending the tradeshow
Company objectives are to meet brands to generate sales leads and to raise the profile of the Company in the beauty industry

RESPONSE:
Based on the short summary above and in reference to the job description, please prepare written project plan that covers:
Travel Plans
Tradeshow agenda
Company objectives
Post travel items

Ability to Relocate:

• Los Angeles, CA 90014: Relocate before starting work (Required)

Work Location: In person