Executive Assistant/Office Manager

Office Manager/ Executive Assistant

Position Overview:

This Office Associate/Executive Assistant will be a pivotal figure in the day-to-day operations, working closely with the owner. This role requires a deep understanding of our business objectives, an ability to anticipate the needs of the owner-operator, and a commitment to driving efficiency. The company has grown tremendously over the years and this role is certainly one that has the opportunity to grow into a deeper role within the organization as we continue to expand.

We want people who will be able to work hard and grow with us. If you aren’t a person who is self-motivated, can work well under pressure and is willing to get your “hands dirty”, then don’t waste your time applying. We work AROUND THE CLOCK, hoping to become the one of the largest all inclusive health care provider! We have grown from 5 to 8 locations in the past 12 months. We plan to continue that trend. The luxury of working with a growing company is that although hectic and grueling, you are part of something that is emerging, within an emerging industry of health care & assisted living.

Although we have our headquarters located in DTLA, in this day and age people can easily work from anywhere and telecommute. We may ask you to meet at the office or at one of our facilities potentially 2-3 times per week.

Our locations include our headquarters in DTLA, and our facilities in West LA, Santa Monica, Long Beach, Monrovia, Woodland Hills, Fullerton etc.

WE are very open to entry level employees who are looking to make a difference and have the right heart to help grow within an organization. Show us that you are ready to put in the effort needed to develop!

Responsibilities, skills and duties (READ THEM CAREFULLY TO SEE IF YOU QUALIFY):

Key Responsibilities:

Directly support to Owner and others in the corporate team: Assist in calendar management, scheduling meetings, and ensuring daily tasks are prioritized and executed efficiently. Personal tasks may be involved as well such as going to post office.

Office Management: Oversee office logistics, manage supplies, and maintain a conducive working environment.

Communication: Act as a liaison between internal departments, ensuring timely and efficient communication.

Documentation and Reporting: Generate, compile, and present essential reports to assist the owner-operator in decision-making.

Client Relationship Management: Handle and direct client inquiries appropriately, ensuring a high level of professionalism and client satisfaction.

Process Improvement: Continually assess administrative processes, suggesting and implementing refinements to boost efficiency and productivity.

Confidentiality Management: Handle sensitive information with utmost discretion, safeguarding the company and its stakeholders.

Desired Qualities and Skills:

Trustworthy: You'll frequently deal with confidential information and should maintain the highest level of discretion.

Detail-Oriented: Precision is essential. Your meticulous attention to detail will ensure tasks are completed thoroughly.

Adaptable: Our environment is dynamic; being resilient and flexible to evolving needs is crucial.

Proactive (Go-Getter): An ability to foresee needs, act on initiative, and drive tasks to completion without constant direction.

Superior Organizational Skills: Mastery in managing multiple tasks, prioritizing, and ensuring timely completion.

Effective Communication: Fluent in both written and verbal communication, adept at translating and conveying information clearly.

Tech-Savvy: Proficient in office management software and tools.

Qualifications:

Proficiency in MS Office Suite or equivalent office software.

Be part of our vibrant facility, where your skills and dedication will be recognized, and your growth fostered. Join hands with our owner-operator, and together let's elevate our business to new heights.

For interested applicants, kindly send in your resume, along with a cover letter emphasizing your relevant experience.

Job Type: Full-time

Pay: $24.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Los Angeles, CA 90071: Relocate before starting work (Required)

Work Location: Hybrid remote in Los Angeles, CA 90071