Address
Form of workJob Description
- Employees Onboarding:
- Update and maintain employee folders. Collaborate with HR Assistant to ensure certifications, call-in forms, etc.. is documented and up to date.
- BackGround Checks
- Enter new hires into ADP
- Ensure new hires can clock in and out
- Employee folders are up to date
- Offer ABC Swag (jackets, seasonal shirts, etc..
- Deliver packers with shirt, timer, and apron.
- Assign IPAD, Walkie, Badge
- Liaise with facility management vendors, including cleaning, and catering:
- Schedule regular maintenance request to Wax the floor, Cintas, Terminix, etc
- Schedule regular & deep cleaning and negotiate rates (toys, windows, equipment, etc..)
- Keep up with the Housekeeping of both Facilities:
- Replace broken toys, add batteries, ensure rooms are equipped, etc..
- Organize the office layout and order stationery and equipment (pens, whiteout, paper, coloring books, etc..)
- Maintain the office condition and arrange necessary repairs
- Review Maintenance and supply request and schedule repairs by end of day for emergency repairs such as: plumbing, heating/conditioning, etc..
- Perform safety checks on all equipment/toys/furniture. Make note of what need repaired and schedule
- Collaborate with CFO
- Review Monthly Bills that are paid, pending, or outstanding
- Review monthly expenses
- Review budget for upcoming month and what was spent last month
- Review Maintenance & Supply request needs
- Marketing Needs (shirts, bday parties, etc..
- Collaborate with HR
- Confirm orientation dates and class size with HR assistant
- Assist with the implementation of updated policies - ensure the information was shared with all parties and posted throughout both locations.
- Collaborate with HR Assistant to review and discuss PTO approvals and track what employees are out each week to communicate with scheduling team
- Collaborate with HR Assistant to conduct and document Safety and Fire Drills quarterly
- Review upcoming celebrations (birthdays, anniversaries, top performers, etc
- Collaborate with Administrative Assistant
- To ensure they are aware of who is out for PTO, medical, etc.. for scheduling purposes
- Ensure Parent Sign in and
- Obtain late logs from Admin and send invoice to parents file away once complete
- Waitlist Management
- Ensure Schedule is ready by Friday of each week
- Collaborate with Training Director
- Ensure material is ready for Monday Meeting ( does team building, pass out material, and have everyone to sign in.
- The day of meetings, be sure the assigned room has a computer connected for sharing with material on screen at least 10 minutes before the start of the meeting.
- Collaborate to assess staff that are assigned for training on Friday and ensure they are scheduled on Central Reach.
- Ensure training material is ready for Friday meetings (employees should sign in and have copies of material)
- Collaborate w/ Team Leads
- Make copies of their monthly supervision documents & contract and file copies in binder
- Create and Maintain Stimuli for Therapy Rooms, assign intern to organize
- Assessment stimuli for both locations (ABLLS, VB MAPP, Social Savvy, etc..) Binders & assessment kits needed at both locations to print copies as needed and to test clients
- Check stimuli cases in rooms and assist with replenishing
- CHeck client binders for updated token charts, PECS books, etc
- Organize office operations and procedures
- Make recommendations on processes that need updated
- Assist with implementing policies and processes
- Pay bills, contractors, and invoices
- Update ABC Bill tracker
- File all bills in the binder
- Negotiate rates and services for existing accounts
- Review Wave to ensure all invoices have been paid. Contact families to get resolved.
- Provide general support to visitors
- Set interviewees up with applications and a space to complete - Get copies of: ID, social, degree, certifications, etc.. )
- Obtain copy of ID and prompt them to sign in
- Connect them with HR assistant for interviews, BCBA or intern for parent training, or Admin Ass for Tour
- Quarterly Team Building events (Jan, April, August, October)
- January is a full day of Professional Development Day (Tina conducts- collaborate to help prepare)
- April is half day Autism Event other half is Employee Team Building/Professional Development/ Lunch
- August is off site field trip other half is /Professional Development/ Lunch
- October is Fall Fest then Employee Team Building /Professional Development/ Lunch
- Plan and organize Company Events and Celebrations
- Autism Month
- Plan in-house or off-site activities: like parties, celebrations and conferences (review event calendar)
- Complete Shopping
- Finalize details of the event and share with the team and families if applicable
- Marketing:
- Collaborate with CFO on marketing and hosting Birthday parties
- Order marketing material (cups, pins, hats, etc..) for purchase
- Collaborate with Vendors and CFO for fliers for events
- Inventory Checks & make deductions for missing or damaged items
- Count Ipads weekly - monitor the sign in log and file away
- Count Walkie Talkies and HeadSet
- Count shirts, scrubs, jackets, etc.. and try to sell to stakeholders.
- Count supplies (tissue, lysol, paper towel, etc..). Document how many is needed for monthly purchase
- Monthly Shopping and Errands
- Pull shopping list for Cordova and Shelby Oaks for needed items/toys/ art material
- Complete monthly shopping for both locations (paper towels, tissues, ink, velcro, tape, etc..)
