Front Office Manager

Front Office Manager/Receptionist

Location: Whites Creek, TN

Position Overview:

The Front Office Manager/Receptionist will play a pivotal role in managing the front desk area and supporting overall office operations. This position requires a proactive and detail-oriented individual who can multitask effectively and provide excellent customer service.

Responsibilities:

Control of Front Desk Tidiness and Availability:

- Maintain the cleanliness and organization of the front desk and lobby area.

- Maintain conference room for cleanliness and stock for meetings.

- Manage conference room calendars and needs.

Timely and Accurate Customer Service:

- Greet and assist visitors in a friendly and professional manner.

- Answer phone calls and respond to inquiries promptly and courteously.

Stock Monitoring and Office Supplies:

- Monitor stock levels of office supplies and order replenishments as needed.

- Address any emergencies related to office supplies or equipment.

- Pull orders for shipping out to clients and customers.

Managing Mail Distribution:

- Sort and distribute incoming and outgoing mail.

- Ensure mail is processed and delivered in a timely manner.

Managing Records and Ensuring Compliance:

- Maintain accurate records of office expenses and costs.

- Ensure compliance with company policies, certificates, and security requirements.

Other Duties as Needed :

- Assist accounting in light data entry

Qualifications:

- High school diploma or equivalent; bachelor's degree preferred.

- Previous experience in a receptionist or Front Office management role.

- Excellent communication and interpersonal skills.

- Strong organizational and multitasking abilities.

- Proficiency in office management software and systems.

- Ability to work independently and as part of a team.

- Attention to detail and problem-solving skills.

Job Type: Full-time

Pay: $18.95 - $34.20 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Free parking
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work setting:

• In-person

Work Location: In person