Office Manager

Office Manager

Reports to: Director of Operations

Status: Part Time [20hrs per week]

FLSA: Non-Exempt

Job Overview:

We are seeking an experienced Office Manager to join our team. As our Office Manager, you will be responsible for supporting the daily operations of the office to help ensure a smooth and efficient workflow. This is a key role that requires strong communication and organizational skills, attention to detail, and the ability to multitask effectively.

Essential Responsibilities:

- Manage the front desk and serve as the first point of contact for all reaching out to the office, greet and assist visitors in an friendly and professional manner, screen and route calls, sort mail and manage the office email account.

- Provide a wide range of administrative support to office staff, which includes but is not limited to filing, generating reports and presentations, setting up meetings, maintaining efficient organization of closets, supplies, and storage areas.

- Set up and maintain organized office files and records.

- Interact with and support members of the congregation.

- Maintain office supplies inventory and place orders when necessary.

- Proofread and print materials for services, newsletters, fundraising campaigns, etc.

- Assist with generating and publishing print communications and social media.

- Ensure the break room is fully stocked and clean.

- Assist the Directors and Ministry Staff with various tasks.

- Communicate professionally with staff, members, clients, visitors, and vendors.

- Additional administrative tasks may be assigned as needed.

Minimum Qualifications:

- Proven experience as an Office Manager or in a similar role [ie: Administrative Assistant].

- Proficient in using Google Suites and Microsoft Office.

- Strong organizational skills with the ability to prioritize tasks effectively.

- Excellent communication skills, both written and verbal.

- Working knowledge of general office equipment.

- Ability to handle sensitive information with confidentiality.

- Ability to multitask and work well under pressure.

- Ability to maintain a professional appearance and a friendly demeanor under all circumstances.

Physical Requirements:

- Ability to work sitting or standing for moderate periods of time.

- Ability to lift up to twenty pounds.

Core Competency:

- Organization: The ability to gather and organize resources and people to get things done; can orchestrate multiple activities at once to accomplish a goal; mindfully use resources effectively and efficiently.

-Attention to Details: Ability to simultaneously attend to many pieces that must be assembled into an organized whole; accuracy in keeping up to date records and producing materials.

-Trust and Integrity: Expected to keep confidences, be trustworthy, and respond to situations calmly and reliably while maintaining a professional disposition.

-Problem Solving: Exhibit rigorous logic and analytical skills, utilizing critical thinking methods to solve difficult problems with effective solutions; proactive in seeking answers with an ability to recognize hidden problems.

-Process Management: Good at recognizing and implementing the processes necessary to accomplish various tasks; flexibility in working styles to separate and combine tasks into an efficient work flow.

-Time Management: Expected to use time efficiently and effectively.

Important Notice:

-This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be tasked to perform.

-We offer competitive compensation based on experience and we are an Equal Opportunity Employer. To ensure fairness and diversity in the workplace we do not discriminate against employees based on race, color, religion, sex, national origin, age, disability or genetic information.

- Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

If you are a detail-oriented individual with excellent communication and organizational skills and a passion for managing office procedures, please submit your resume detailing your relevant experience and qualifications. We look forward to hearing from you.

Job Type: Part-time

Pay: $25.00 - $27.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift

People with a criminal record are encouraged to apply

Ability to Commute:

• San Francisco, CA 94109 (Required)

Ability to Relocate:

• San Francisco, CA 94109: Relocate before starting work (Required)

Work Location: In person