Office Manager

About A&S Engineering

For over three decades, A&S Engineering has been at the forefront of architectural design and engineering excellence. Our firm comprises architects, engineers, project managers, and dedicated support staff committed to delivering the highest quality projects to our clients. With comprehensive services in architecture, civil engineering, MEP engineering, petroleum services, and planning, we meet the diverse needs of our clients, including national clients like Chevron, Circle K, Shell, and major brands such as KFC, Pizza Hut, Baja Fresh. Our commitment to long-term client relationships and proactive mindset ensures the delivery of quality work at the highest standard.

Summary of Role:

As an experienced Office Manager at A&S Engineering, you will play a crucial role in supporting our project teams and managing a diverse range of administrative tasks. Your expertise will ensure our office runs smoothly, contributing significantly to the success and efficiency of our projects and operations.

Responsibilities:

• Managing financial transactions, including payroll, invoicing, and purchasing, with proficiency in QuickBooks.
• Overseeing daily office operations and ensuring efficiency.
• Providing comprehensive administrative support, including email, phone, and in-person communications with project managers, architects, draftsmen, engineers, and permit runners.
• Providing clerical support including sorting and filing documents and performing data entry tasks.
• Corresponding with clients, redirecting communications as needed, and maintaining high standards of service and professionalism.
• Assisting in project management, ensuring documentation complies with company standards.
• Facilitating team support, including calendar management, meeting scheduling, travel arrangements, and special project undertakings.
• Supporting permit acquisition processes by coordinating with project teams, navigating regulatory requirements, and ensuring timely submission of applications.
• Assisting with the onboarding of new hires and handling various HR-related tasks for efficient team integration and compliance with company policies.
• Managing office supply purchases and facility upkeep

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• At least 2 years of experience in office management, preferably within the engineering or architectural industry.
• Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) required.
• Exceptional organizational skills, attention to detail, and ability to multitask.
• Excellent communication skills, both written and verbal, with the ability to work independently and in a fast-paced environment.

Benefits:

• Health insurance
• Paid time off
• Professional development opportunities

Job Type: Full-time

Pay: $55,000.00 - $75,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday

Work Location: In person