Office Manager

Join Our Team as an Office Manager!

Are you an experienced and organized professional looking for your next challenge? We're seeking a dynamic Office Manager to join our team at the Ironworks Campus (Beloit, WI) and take charge of various administrative functions. We’re looking for an Office Manager who has excellent organizational skills, a personable disposition and a natural flexibility in handling day-to-day routines as well as surprises.

Take the next step in your career journey with us at NKP Medical Marketing.

Company Overview:

NKP Medical Marketing () is a recognized leader in patient acquisition via digital marketing for specialty medical practices, including plastic surgeons, cosmetic dermatologists and medical spas. Since our founding in 2006, we have been dedicated to helping our clients grow by delivering more patients to them. Our expertise in digital marketing, spanning website design, SEO, SEM, social media, content marketing, email marketing and more, has earned us the trust of our clients. With our accumulated experience in the aesthetics industry, key partnerships and scale, we are able to provide the best advice, strategies, tools and execution to our clients.

Our Culture:

At NKP Medical Marketing, our high-performing teams are pivotal to our success and continued growth. We seek team members who share our values and are committed to achieving our shared goals. We also prioritize supporting our team members in pursuit of their own goals and career growth. We encourage a culture of continual improvement and growth, where team members embrace change, contribute new ideas, and maintain high standards of accountability.

Position Overview:

As our Office Manager, you'll play a crucial role in managing day-to-day operations, overseeing HR tasks, handling invoicing, and coordinating special projects. The ideal candidate will excel in a fast-paced environment, possess excellent communication and organizational skills, and be adept at managing multiple tasks efficiently.

Location: Ironworks Campus, Beloit, WI (Hybrid Role) ()

Responsibilities:

• Handle client facing activities such as setting up new contracts, managing invoicing changes and overseeing collections.
• Manage HR tasks including payroll processing, employee records, PTO requests, and assisting with onboarding/offboarding processes.
• Oversee expense management including credit card statement review and vendor contract oversight.
• Coordinate day-to-day office operations and procedures
• Lead and coordinate special projects as required.
• Provide support to the General Manager and Leadership team including administrative support as needed, including appointment scheduling, event coordination, travel bookings, database maintenance, and mailing and shipping packages.

Qualifications:

• Bachelor's degree preferred.
• 5+ years of experience in office management or a related field.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Familiarity with QuickBooks and Paychex is preferred.
• Experience with Google Workspace and Microsoft Office Suite is a plus.

Salary Range: $50,000 - $60,000

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Beloit, WI: Relocate before starting work (Required)

Work Location: Hybrid remote in Beloit, WI